Human Resource Officer at Solidarites International

Job Summary

• The HR Officer supports the department in all human resources management tasks, in accordance with legal procedures, donor requirements and Solidarités International’s guidelines.

Responsibilities

Analysis of the Socio-Economic Context:

• Helps monitor changes in the cost of living.

Management of the Legal Framework, Internal & External HR Communication:

• Supports relations with local administrative authorities (labour inspectorate, social security collection agencies).
• Helps communicate HR memos and the Internal Staff Regulations (ISR) within their area.
• Helps to disseminate HR tools.
• Helps update the monthly organisational chart for the area.
• Attends departmental meetings.
• Helps compile, verify and analyse HR data for their area (reporting tables & online dashboard).
• Under the supervision of their line manager, helps prepare HR files in the event of an audit.

HR Strategy and Staffing:

• Takes part in workshops to prepare annual plans.

Work Organisation, HR Policies and Renumeration:

• Monitors the working atmosphere in their area and reports any potential issues to their line manager.
• Supports the organisation of social dialogue within the area.
• May receive complaints from staff and forwards them to the HR Manager.
• Contributes to the implementation of SI HR policies.

Career Management:  Recruitment, Onboarding, Training and Evaluation:

• Helps ensure staff are aware of and comply with recruitment and hiring procedures.
• Supports the administrative management of staff recruitment in the area.
• Where delegated, organises or participates in induction sessions (including administrative briefings) for new recruits.
• Helps raise awareness of and support annual performance reviews (EAP).
• Records staff events (EAP, disciplinary proceedings, training) in the HR software and files related documents in staff files.
• Assists with the organisation and monitoring of internal and external training.

Administrative Management of Human Resources:

• Ensures that HR data is entered into the organisation’s databases.
• Receives and verifies payroll data and inputs it into the HRM software.
• Prepares requests for salary advances and payslips.
• Prints and obtains signatures on payslips and time sheets.
• Prepares the monthly report for managers on various HR matters (such as the progress of EAPs, paid leave balances, end dates of probationary periods and contract expiry dates, etc.).
• Prepares calculations of social security contributions and taxes, as well as declarations and payment requests to the relevant authorities.
• Ensures the filing and archiving of records relating to social security contributions and taxes.
• Assists with the verification of reimbursement claims and the monitoring of medical expenses.
• Ensures the creation and monitoring of staff files, and helps to secure them in accordance with HR confidentiality requirements.
• Prepares staff contracts and amendments where necessary.
• Prepares documents relating to the termination of contracts.
• Ensures the filing and physical and digital archiving of personnel records, as well as data security, in accordance with the current HR archiving procedure.
• Assists in monitoring the acquisition and renewal of visas, residence permits, work permits and residence permits for expatriate staff and their dependants, where applicable.

Managements:

• Is responsible for the proper implementation of HR policies and processes to ensure that both the necessary number of staff and the required expertise are available for the activities for which they are responsible: 
  • Analyses, quantifies and assesses the human resources needs of his/her team, 
  • Recruits and ensures the integration of the team under his/her responsibility, 
  • Assesses the performance of team members, 
  • Trains and supports team members, 
  • Leads and communicates with his/her team.

Internal Control:

• Is responsible for ensuring the compliance of the documents they produce.

Filing and Archiving:

• Is responsible for filing and archiving the documents they produce in accordance with internal procedures.

Fight Against Abuse:

• Creates and actively contributes to the establishment of a working environment that prevents any inappropriate behaviour.
• Helps to raise awareness of SI’s ethical framework.
• At any time, respects the protection of information exchanged within the framework of an abuse notification and its treatment.
• Implements measures to mitigate the risks of misconduct.

Partnerships:

• May contribute, in line with their role and responsibilities, to the verification process for SI implementation partners.
• May contribute to the implementation of a plan to support and strengthen SI partners.
• May participate in the monitoring of partners’ activities in line with their role and responsibilities.

Requirements

• Education: B.Sc. Finance, Economics, Business/Public Administration or related Degrees.
• Professional experience: 2 years of relevant experience (NGO/Private or Public sector) and 1 year of progressive experience in an INGO.
• Languages: Fluency in English compulsory.
• Good knowledge of the Nigerian Labour Law.
  Good knowledge of archiving & file/record management.

IT skills:

• Excellent knowledge of MS Office software: Excel, Word, Outlook, Power Point, and Homere.

Personal qualities:

• Well organized.
• Able to prioritize and manage important workload.
• Good learning capacity and a fast learner.
• Good communication, reactive, assertive, great attention to details.
• Resistance to stress.
• Qualified female candidates are strongly encouraged to apply.

Salary and Benefits

• Transport & housing contribution.
• Leave allowance.
• Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus.
• Life insurance - covering death and permanent disability) etc.