Human Resource Assistant at Fine Brothers Limited

Job Summary:                       The primary obligation of the HR assistant is    focused on assisting HR manager and directors    accomplish HR-related tasks.

RESPONSIBILITIES:

• Answering employee questions
• Processing incoming mail
• Providing customer service to organization employees
• Setting appointments and arranging meetings
• Maintaining calendars of HR management team
• Planning employee recognition events
• Acts as an advocate for employees
• Compiling and sending weekly reports to the HR manager.
• Recruitment Process
• Participating in recruitment efforts
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Collecting employment and tax information
• Ensuring background and reference checks are completed
• Preparing new employee files
• Overseeing the completion of compensation and benefit documentation
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Conducting benefit enrollment process
• Administering new employment assessments
• Serving as a point person for all new employee questions
• Payroll and Benefits Administration
• Processing payroll, which includes ensuring vacations and sick leaves are tracked in the system
• Answering payroll questions
• Facilitating resolutions to any payroll errors
• Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment
• Record Maintenance
• Maintaining current HR files and databases
• Updating and maintaining employee benefits, employment status, and similar records
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Completing termination paperwork and assisting with exit interviews
• Any other responsibility as may be assigned by the HR manager, management and/or directors from time to time.

CORE COMPULSORY QUALITIES TO BE MAINTAINED

• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Must possess strong interpersonal skills
• Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
• Must maintain a high level of confidentiality.