HR Officer at HR Aid

We are looking to hire a highly experienced HR Officer for our client in the luxury fashion industry. 

Job Responsibilities

• Recruit and select the best candidates that fit the culture and meet the needs of the organization
• Facilitates the proper induction and onboarding of new staff
• Facilitates and conduct reference checks for new employees when required
• Create and implement the HR policy manual 
• Ensure regular update of the HR database with information on staff records, bio data, salaries or promotion as well as resignations
• Administer HR-related documentation, such as contracts of employment, reference checks and other enrolment documentation, as well as update of files both manually and electronically
• Oversee the staff movement tracker/staff attendance register
• Oversee leave management, this includes maintaining an annual leave calendar for leave projections, outstanding leave days, payment of leave allowances
• Review staff employment and working conditions to ensure legal compliance
• Take the lead on performance management process with collation of mid-year and end of year review documentations as well as draft confirmation letters for staff who are due
• Review compensation and benefits plan
• Build and enforce the organizational work culture
• Ensure that the organization’s policies are adhered to
• Oversee and administer disciplinary procedures
• Prepare the organization’s calendar
• Oversee HMO, pension, and other benefits
• Provide advice to management on employee relations issues including maintaining payment schedules and issuing memos to accounts for payment/due dates for pension, health insurance, and other statutory deductions
• Coordinate and ensure completion of employee exit interviews
• Report outcome of exit interview information to management and maintain data
• Work closely with management and employees to improve work relationships, build morale, and increase productivity and retention
• Work with accounting and management team to set budgets, monitor spending, and process payroll and other expenses
• Generate monthly and quarterly departmental reports
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Perform all other HR and organizational related duties as assigned.

Skills 

• Strong knowledge and understanding of business policies and procedures
• Thorough understanding of local, state, and federal laws involving employment, HR, and HR policies
• Proficient with or the ability to quickly learn the organizations HRIS and similar employee management software
• Familiar with HR operations including hiring, payroll, and employee benefits
• Proficiency in the use of Microsoft Office Tools especially Word and Excel
• Knowledge of basic accounting and finance principles
• Good reporting skills. 
• High level of professionalism
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to effectively communicate with a wide range of individuals
• Result-oriented team player with exceptional motivation 
• Excellent time management skills, ability to multitask and prioritize work
• Excellent organization, planning and coordination skills
• Good intuitive, negotiating, and analytical skills.

Education & Experience 

• B.Sc./M.Sc. in Human Resources, Business Administration, or any other related field
• At least 3 years' experience in a similar role
• Professional certification will be an advantage e.g., CIPM, CIHRM.