HR Associate at John Snow Inc - JSI

Department/Unit: JSI/Nigeria Country Operations

Position Type: Short-term (6months with possibility of extension)

Reports to: JSI/Nigeria HR Manager

FSN Grade:5

Position Summary:

The Human Resources Associate will support the administrative functions of the human resources department. With reporting line to the Human Resources Manager, She/he will perform activities in recruitment, hiring, onboarding/off-boarding, benefits and welfare administration. The HR Associate will interact with all staff throughout the organization and closely liaise with various projects, finance and operations teams in ensuring effective HR support and deliverables.

Responsibilities:

• Provides administrative support by preparing jobs for adverts, longlisting applicants, scheduling/facilitating interviews, vetting candidates through reference checks, drafting contracts, providing regular correspondence, processing confidential documents, including filing in electronic and hard copy
• Support with employee onboarding/off-boarding processes 
• Maintains staff files and ensures they are kept up-to-date in accordance with the HR filing checklist.
• Maintains strict confidentiality for all staff (employees, consultants, Interns, Volunteers) 
• Manage sensitive and confidential matters like protecting staff information, data and files
• Collaborates with the Human Resources Manager to ensure compliance for all personnel engagements and contracts.
• Assist with staff health and welfare administration through notifications for enrolments or termination, reviewing invoices, payment request from service providers (i.e. HMO, Group Life & Accident Cover) and ensuring accurate/ updated records
• Good understanding of the organization policies and procedures; especially when required to respond to general concerns or issues raised by staff
• Contributes to team efforts, willing to learn and take up additional task when required

Education and Experience:

• University degree in Business Administration, Management or related field.
• 2 years direct HR work experience preferred
• Exposure to payroll and tax practices
• knowledge of recruitment process, onboarding process and welfare administration
• Understanding of HR functions and best practices.
• Knowledge of the local labour laws
• Organization and People management skills.
• Ability to manage work pressure and deliverables within project deadlines 
• Experience with using Microsoft Office Suites and Google for emails and virtual meetings 
• Work experience with international donor funded projects preferred

Abilities

• Ability to be proactive and work with a team
• Ability to work under directives and with minimum supervision 
• Ability to deal in an organized manner with problems involving multiple variables within the scope of the position.
• Ability to recognize, evaluate, solve problems, and correct errors
• Ability to communicate effectively in writing, over the telephone and in person

Note

• JSI has a zero-tolerance policy for any form of abuse, exploitation or violence. We take every measure to prevent such incidents and to ensure compliance to our donors. We will expect all our employees/Consultants/Interns/Volunteers to commit to protecting children, young people and vulnerable adults from harm and abide by our safeguarding policy.
• JSI is an equal opportunity employer and encourages individuals from diverse backgrounds to apply.