HR/Admin Log Intern at Rise to Inspire Africa Initiative

Major Responsibilities:

HR Functions:                                                                         

•  Assist with onboarding and orientation of new hires.
• Support with the recruitment process.
• Documentation of new hires and file management
• Support with tracking of leave, time sheet and exit documents.
• Support with Scanning documents and updating the online staff database.
• Support with Filing, labelling of all files accordingly of hard copies of staff documents.
• Support the team to perform files audit and request for outstanding documents required in the staff and HR folders.
• Process and verify completeness and accuracy of all personnel records and documentation such as employment agreements, amendments, transfers and terminations.
• Maintain data for employment history, confirmation, promotions, transfers, salaries, and training.

Administrative Functions

• From time to time. Support with compilation of Health Insurance and Life Insurance Documents for staff.
• Sort and eliminate unnecessary documentation.
• Identify and validate file formats to be archived, format conversion if necessary, renaming and organization.
• Conduct searches in the archiving system at the request of HR Partner and Project Director (memos, evaluation forms and results, action forms, circulars etc.
• Provide general administrative support, including managing office supplies and coordinating meetings.
• Assist in preparing reports, presentations, and correspondence as needed.
• Help with event planning and coordination for organizational activities.
• Support in the supervision of volunteers, security and cleaners.
• Assist with tracking of RIA’s consumption of electricity, water, office consumables and data etc.
• Assisting with vehicle and generator inspections and making sure regular servicing and repairs (where necessary) is carried out.
• Assist with ensuring vehicle logbooks are maintained and records of vehicles are updated.
• Provide general and clerical support to the HR department and other duties that may be assigned.

LEARNING OBJECTIVES

• Learn the basics of human resources management, including recruitment processes, onboarding, performance management, and employee relations.
• Develop skills in creating job descriptions, sourcing candidates, and participating in the interview process, with a focus on diversity and inclusion.
• Understand techniques for promoting employee engagement and retention within the NGO sector, including staff feedback mechanisms and recognition programs.
• Familiarize with labor laws, organizational policies, and ethical considerations in HR, especially in the context of humanitarian work.
• Learn how to identify training needs and assist in the design and delivery of training programs for staff.
• Gain experience in managing HR databases, maintaining employee records, and generating reports to support decision-making.
• Build relationships with colleagues and other stakeholders, enhancing teamwork skills and professional networking within the humanitarian sector.
• Learn essential administrative skills, such as document management, scheduling, and office organization.
• Learn how to assist in planning and organizing events, workshops, or training sessions

Qualifications

Education

• B.SC/B.A or HND in Any Management or Social science related course.
• Work Experience: Fresh graduate who is currently Serving has completed NYSC and is residing in Maiduguri.

ADDITIONAL INFORMATION

Demonstrated Skills and Competencies

• Good computer skills (Excel, Power point and word).
• Excellent interpersonal, organizational and time management skills
• Ability to maintain the highest degree of discretion and confidentiality. 
• language Skills: Fluent written and spoken English.

Preference will be given to candidates who are residents of Maiduguri