Hotel Procurement Officer at Invealth Partners Limited

The hotel procurement officer is to manage and coordinate the procurement of all goods and services required by the hotel to ensure timely availability, cost-effectiveness, and compliance with company policies and standards. This role supports hotel operations by sourcing quality materials, negotiating contracts, and maintaining supplier relationships to achieve savings and operational efficiency.

Key Responsibilities:

• Source and procure direct and indirect materials, goods, and services to meet the hotel’s operational needs while adhering to procurement policies and procedures.
• Establish and maintain favorable contracts and agreements with approved suppliers, ensuring best value and compliance with management approval.
• Coordinate the movement, delivery, and proper storage of goods from suppliers to the hotel, ensuring traceability and quality standards.
• Monitor supplier performance and maintain positive supplier relations to support the hotel’s operational requirements.
• Implement and enforce procurement policies, procedures, and controls to ensure transparency and accountability in all purchasing activities.
• Prepare and present procurement budgets and savings reports to management for financial planning and review.
• Collaborate with Accounts, Operations, and other departments to ensure alignment of procurement activities with business objectives.
• Maintain accurate records of procurement transactions, contracts, and supplier evaluations.
• Identify cost-saving opportunities and recommend improvements in procurement processes.
• Ensure compliance with relevant corporate regulations, local legislation, and hotel standards.

Requirements

Qualifications and Experience:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Minimum of 2 years relevant experience in procurement, preferably within the hospitality industry.
• Knowledge of procurement best practices, contract management, and supplier evaluation.
• Strong negotiation, influencing, and communication skills.
• Proficiency in Microsoft Office, particularly Excel, and procurement software/systems.
• Ability to analyze data and prepare reports to support decision-making.
• Understanding of financial evaluations and budget management.
• Knowledge of corporate procurement policies and local regulatory requirements.
• Attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Problem-solving and analytical thinking
• Customer service orientation and interpersonal skills