Head of Production at Oaken Events

Responsibilities:

Event Production Management:

• Oversee the end-to-end production process for all events, from pre-production planning to post-event evaluations.
• Collaborate with clients, vendors, and internal teams to understand event requirements and develop appropriate production plans.
• Ensure seamless execution of event logistics, including venue selection, staging and lighting, audiovisual equipment, décor, and production timelines.
• Manage event budgets, negotiate contracts with suppliers and vendors, and monitor expenses to deliver events within budget.

Team Leadership and Management:

• Lead, mentor, and manage a team of production professionals, including event producers, coordinators, technicians, and other support staff.
• Assign tasks, provide guidance, and monitor the team's performance to ensure high-quality event delivery.
• Foster a collaborative and positive work environment, promote professional growth, and conduct regular performance evaluations.

Vendor and Supplier Management:

• Identify, evaluate, and maintain relationships with vendors, suppliers, and contractors to ensure the availability of quality services and products.
• Negotiate contracts and manage relationships to secure competitive pricing, favorable terms, and reliable services.
• Conduct regular assessments of vendor performance and make necessary adjustments as needed.

Technical Production and Innovation:

• Stay updated on the latest event production trends, technologies, and best practices.
• Collaborate with technical teams to ensure the seamless integration of audiovisual, lighting, staging, and other technical elements into event productions.
• Continuously improve event production processes through innovation and the implementation of new technologies or techniques.

Risk Management and Troubleshooting:

• Anticipate and proactively mitigate potential risks associated with event production.
• Develop contingency plans to address unforeseen circumstances and troubleshoot issues that may arise during events.
• Adhere to regulatory and safety standards, ensuring all necessary permits and licenses are obtained as required.

Requirements:

• Bachelor's degree in event management, production, or a related field (or equivalent working experience).
• Minimum of 5 years of experience in event production, including experience in managing and leading a team.
• Strong understanding of event production principles, including staging, audiovisual, lighting, décor, and logistics.
• Proven track record in managing large-scale events with various stakeholders.
• Excellent organizational and project management skills, with the ability to multitask and prioritize tasks in a fast-paced environment.
• Strong leadership and team management abilities, with a collaborative and proactive approach.
• Exceptional communication and interpersonal skills, with the ability to work effectively with clients, vendors, and stakeholders at all levels.
• Budget management and negotiation skills.
• Proficiency in event production software and tools.
• Flexibility to work evenings and weekends as required.