Head Mechanic at British High Commission

Job ID: 13/21 LOS
Grade: A2 (L)
Start Date: 1 November 2021
Type of Position: Permanent
Type of Post: British Deputy High Commission
Job Category: Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Job Subcategory: Corporate Services Support

Main Purpose of Job

• Overseeing the daily activities of the Lagos Transport Unit Workshop in compliance with FCDO policy and post regulations.

Roles and Responsibilities
What will the job holder be expected to achieve?:

Administration:

• Line Manage and assign tasks to all members of staff of the Transport Unit Workshop
• Prepare vehicle maintenance schedule (Routine & Preventive)
• Prepare Leave Rosters for all members of the Transport Unit Workshop
• Conduct routine meetings with the Transport Manager and/or his deputy

Vehicle Maintenance:

• Ensure all vehicles being used are roadworthy.
• Strictly adhere to the weekly Preventive Vehicle Maintenance Schedule specific to Armoured Vehicles
• Strictly adhere to the monthly Routine Vehicle Maintenance Schedule for all vehicles
• Ensure vehicles undergo Full Service biannually or at every 10,000 km over the 5 years vehicle lifespan of 100,000 km.
• Call-in vehicles for remedial actions after they have been identified as faulty through the completed Daily FCDO Vehicle Checklist by drivers.
• Carry out diagnostic tests on vehicles to confirm what repairs are required for individual vehicles
• Monitor tools and machinery used by the Mechanics to ensure they are being properly used and maintained
• Closely monitor and ensure that requested parts by the mechanics are appropriate and are being used accordingly
• Ensure that Mechanics are properly geared up with the relevant PPEs when carrying out their duties
• Ensure vehicles being deployed for Upcountry trips are inspected and/or serviced before embarking on such trips and inspected on their return
• There must be Tool Boxes for all vehicles being deployed for Upcountry trips
• Ensure a tidy and safe environment is maintained at all times in line with health and safety standards
• Ensure vehicles of UK-Based Officers are properly maintained and billed accordingly.
• Please note: Maintenance work on Official vehicles supersedes that of private vehicles.

Ordering of Vehicle Spare parts:

• Identify fast moving consumables and ensure when orders are being made, 70% of all them are ordered from  our overseas suppliers
• Local purchases must be in line with British Standards
• Liaising with the Requisition Team, Transport Manager and Store Keeper to raise Requisitions/Purchase Orders (POs) for depleted stocks and ensure there are adequate replacements for fast moving consumables.
• All items must be authorised by the Transport Manager and/or the Deputy before purchase.

Record Keeping:

• Collaborate with the Store Keeper to ensure proper records of repairs and corresponding costs are kept up to date in relevant logbooks
• Keep updated technical logs of all repairs and maintenance carried out on each vehicle
• Keep monthly records of vehicle servicing/maintenance schedule
• Track all replaced parts in collaboration with the Store Keeper to ensure they are properly disposed of in accordance with local Laws
• Collaborate with the Store Keeper in submitting a monthly report on the cost of maintenance of all BDHC vehicles for the attention of the Transport Manager
• Ensure vehicle accessories such as wheel Braces, First Aid kits Boxes, Fire Extinguishers, etc are intact and in place

Any Other duties:

• Carry out assigned tasks as directed by the Transport Manager

Essential Qualifications, Skills and Experience  

• Previous experience in maintaining Toyota Land Cruiser Armoured, Toyota Prados and IVECO Vehicles
• Experience of managing a large team to deliver a quality service in a high pressure environment
• Flexible approach to problem-solving with an ability to think on their feet
• Demonstrate good interpersonal skills, self-starter able to work with minimal supervision
• Good organisational skills - capable of  working quickly and accurately
• Budgeting and financial management experience
• Proficient use of Microsoft Office tools
• Language:  English, A good command of both verbal and Writing

Desirable Qualifications, Skills and Experience:

• Relevant training records / certifcates in Vehicle Maintenance, General Administration, Customer Services.
• Familiar with the Nigerian transport system and the Lagos road networks
• Possess a valid drivers licence

Required Competencies:

• Making Effective Decisions, Leading and Communicating, Managing a Quality Service, Delivering at Pace

Salary  
N431, 507.86 / Month

Other Benefits and Conditions of Employment  
Working patterns:

• Full time position, with core working hours between 07:30 - 15:30 hours, Monday to Thursday and 07:30 - 12:30 hours on Friday. However, the job holder will need to be flexible to respond to incidents and operational demands as the need arises.