Head, FOPS.HSEQ. CAPD Purchasing at Amaiden Energy Nigeria

Responsible for:

• Material Purchases of $73m, from over 1,500 Pos per annum
• Decentralised Purchases estimated at $0.6m via 100 orders
• Approximately 16,000 registered suppliers and 100 new supplier applications per year.
• Importation 1,400 Tons Sea Freight and 10 Tons of Air Freight, via 1200 importation files.Supervision of personnel: 
• Maintain contacts with: Foreign and Local Manufacturers/Suppliers, other subsidiaries, User Departments,
• Various Government Ministries and Agencies, Banks, Scanning Companies, other third parties
• C&P Business Tools including UNISUP, ARIBA, AVL, e-TRACE & NIPEX.

The Job holder adheres to the H3SE rules

• Sets a personal example in adherence to affiliate’s HSE procedures
• Raises awareness and provide guidance in directing employees under their supervision with regard to the execution of the HSE rules, both for Company Staff and suppliers without detracting from Contractor's legal obligations
• Assures themselves and the persons under their supervision of the safety of the work place to avoid danger to persons, installations and avoid impact to the environment
• Maintains the means for personal protection and safety emergency procedures
• Conducts regular inspections and report any incidents (Anomaly, unsafe acts, near miss, damage, spill, injury, etc…)
• Notifies relevant staff on accidents, incidents and near-misses and initiating corrective actions
• Ensures the H3SE clauses are all implemented within C&P documents

The job holder handles the Compliance:

• Ensure compliance of the purchasing process with all internal Company rules (including TGP guide to conduct) and all applicable laws and regulation (PSC & PSA rules, Country laws...)
• Ensure the application of Company and/or affiliate General Terms and Conditions for purchase of equipment
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc... Are filed in line with the applicable procedures.
• Ensure that all purchasing activities meet audit requirements in order to minimize any potential partner/audit claims or court actions.
• Implement Company Global Procurement (TGP) directives within his / her team and technical duets.

The job holder manages his/her team’s activities:

• Co-ordinate a team of Buyers under his/her responsibility.
• Handles Purchases in the Lab Office designated to him through Purchase Requisition (PR) assignment
• Maintain adequate Follow-up with Duets in the User Departments served.
• Participate in complex & difficult negotiations associated with award, performance & amendment of PO’s for his/her team.
• Ensure the reception, management and follow up of purchase orders (PO’s) until payment and reception by his/her team.
• Ensure global reporting of his/her team’s activities to his immediate C&P management
• Ensure the input of all purchase data in SAP for his/her team
• Collaborate with P2P to resolve vendor’s payment.

The job holder manages the purchasing entity activities

• To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis on making Savings for the Company
• Analyses all PRs for adequate material specification, budget authorizations and cost centers to which the purchases are being charged
• Reviews all PRs assigned, select appropriate vendors for Call for Tender or e-RFQ/RFQ, receive and analyses quotes from vendors, recommends vendor for purchase order issuance, creates Purchase Order and insures follow-up till delivery point having due respect for Company Group as well as DW COMPANY laid down rules and procedures.
• Pay attention to COMPANY General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities.
• Cross-checks all Purchase Orders created by his team, certify them ok by endorsing the signature circulation sheet before getting such passed to the Contracts and Procurement Manager for validation or approval.
• Follow and ensure follow-up by all members of his team of PR and PO performance including expediting till delivery and Supplier invoice payment. Exceptions must be reported and conveyed to user duets for adjustment that may impact on operational activities.
• Ensure where applicable, to clearly state in purchase orders QA/QC requirements (in the form of Mill/Test
• Certificates, MSDS, other certificates) for purchased materials/equipment and verifying compliance through proper documentation.
• Enforce the use of e- sourcing tools by every member of his / her team to meet up with a target of events set for the Division.
• Propose, develop, deploy, monitor and renew Frame or Outline Agreements and enforce this within his team.
• Lead section’s vendor performance evaluation.
• Successfully prepare, negotiate, and administer a broad range of complex, technical and high valued/risk purchases and contracts, applying knowledge and experience of commercial, insurance and legal issues, using
• COMPANY General Terms and Conditions.
• Follow up to ensure adequate and timely resolution suppliers payment anomalies brought to his attention
• Renders weekly report of activities in his Lab Office to the Contracts & Procurement Manager
• Identify opportunities for improvement, develop and advise on new initiatives that will further enhance overall
• Procurement efficiency and deliver unique customer value
• Ensure synergy with domain Head of Contracts
• Perform any other tasks as assigned to him by his hierarchy.

Lack of planning from User department leading to urgent treatment.

• Complex market and heavy local content pressure in Oil & Gas Industry (Local Content, Community Content,
• Cabotage law and large number of vendors requiring development in matters of HSE and Quality Assessment.
• Supervises an effective motivated team to deliver the professional purchasing services which secure the most cost effective acquisition of supplies and services for the company.
• The job involves regular contact with local Partners, regulatory authorities and international suppliers.
• The job involves regular contact with local and international suppliers.
• The Head of Purchasing mentors Senior Buyers, Buyers and Graduate buyers and is responsible for activities of the buyer’s team.

QUALIFICATION AND BACKGROUND AND REQUIRED SKILLS

• A degree in Engineering, Business Management or Social Sciences (Preferably Purchasing & Supply).
• Membership of such bodies as the Chartered Institute of Purchasing & Supply or the Chartered Institute of
• Purchasing and Supply Management of Nigeria is desired though not compulsory.
• 8- 10 years Oil and Gas Industry experience with excellent knowledge of Purchasing and industry materials.
• Must also be very analytical with ability to propose innovative and workable alternatives or solutions.