Head, Company Secretariat at Andersen

Job Summary

To provide comprehensive support and strategic advice on the company secretariat functions and act as a liaison between the company’s board of directors and senior management. This includes assisting with the preparation of board agendas, minutes, and other corporate documentation, ensuring compliance with legal and regulatory requirements, and facilitating smooth communication between board members, executives, and stakeholders. Additionally, providing guidance on corporate governance best practices, board procedures, and supporting the board in decision-making processes to ensure effective governance and alignment with company objectives.

Job Details

• Provide Secretarial resource to the Board and attend board and board committee meetings as appropriate
• Provide support on governance issues and determine developments in corporate governance based on the impact on the company including managing regular Board and Committee effectiveness reviews.
• Effective management of top level agendas, packs, minutes, record keeping, accounts and other company filings;
• Facilitate and coordinate the company’s Board, Committee and sub-committee meetings. 
• Ensure the readiness of all documents and materials needed for the company’s Board, Committee and sub-committee meetings
• Support the process and advise on the internal delegations processes including powers of attorney and the company’s delegated authorities.
• Manage and ensure completion of the company’s secretarial issues and tasks, identified projects, extending to disposals, acquisitions and other corporate transactions as well as internal reorganizations, dissolutions and liquidations, liaising with external legal advisers as appropriate.
• Secure venue of the company’s Board, Committee and sub-committee meetings and ensure readiness and availability of venues, office equipment and supplies needed for the meetings
• Record all minutes of all Board, Management and Committee Meetings
• Produce minutes of the Board and Committee Meetings and amend minutes in line with Board, Management and Committee instructions
• Proof read minutes and effect changes to minutes to ensure accuracy and completeness
• Manage collection, repository, circulation and archiving of minutes, documents and materials utilized during the Board, Committee and sub-committee meetings
• Prepare action memos and extracts of Board resolution and circulate to user departments for appropriate action.
• Build and maintain strong and effective relationships with key stakeholders to ensure that service delivery meets expectation.
• Participate in periodic internal and external meetings. 

Requirements

• At least 15+ years’ post-graduation experience with at least 10 years in a senior management role preferably in energy, telecommunication or banking sector.