Front Desk Intern at Achieving Health Nigeria Initiative (AHNi)

Responsibilities

• The Front Desk Intern will provide secretarial and administrative support to AHNi staff and clients.
• S/he is responsible for:
• Overseeing and supervising the processing of mail dispatch/distribution, telephone directory, and administrative and support services to all departments/units as required.
• Coordinating and planning bookings of meeting and training rooms by internal and external users. Ensuring that all internal and external meeting organizers are complying with AHNI’s Guidelines for meetings/workshops.
• Overseeing the cleaning of the office building daily and ensuring that the cleaning contractor is adhering to specified cleaning standards.
• Contributing to planning, coordination, and allocation of office space in consultation with relevant parties.
• Planning and organizing the ordering and stocking of office supplies such as stationery, drinking water, and other utilities to support office operations.
• Coordinating and ensuring effective and smooth management of the car parking space at the Head Office.
• Assisting in the provision of logistic support for workshops and trainings.
• Recording minutes of staff meetings and circulating them amongst the staff.
• Assisting with the production of presentation materials for staff members.
• Performing any other duties as assigned.

Recruitments

• A University Degree or recognized equivalent or HND with 3-5 years administrative experience.
• Familiarity with international or local NGOs is an advantage. Experience with large complex organization preferred.
• Excellent written, oral, interpersonal and organization skills.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Well-developed computer skills, including knowledge of Microsoft office products.