Flying HR Manager at Medecins Sans Frontieres

Main Purpose

• You will responsible for the implementation of Human Resources policies in the project and the correct Administrative Management of all staff working in the project.

Main Duties and Responsibilities

• Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions.
• In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and to facilitate budget following-up.
• Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance.
• Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.
• Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments.
• Under supervision of the HR Coordinator, ensure indexation process of national staff salary grids in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites.
• Support, in close coordination with the HR Coordinator, the project line managers in detecting training needs, in properly evaluating people performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals.
• Plan and supervise, in close coordination with the HRCo, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
• Together with the Project Coordinator, support the line managers in implementing the internal communication policies in order to boost staff active participation and MSF commitment.
• In close collaboration with the Project Coordinator and HRCo, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and MSF.
• In close collaboration with the Project Coordinator and HRCo, looks for the best options to avoid and/or solve possible labour conflicts in the project.
• Ensures all HR reporting of the Project.

MSF Context-Specific Accountabilities

• Assist field HR managers with recruitment during peak seasons, ensuring timely and effective staffing solutions.
• Act as interim HR Manager during absences or emerging gaps to maintain seamless HR operations in the field.
• Support HR managers in ensuring policies, procedures, and standards are well understood and consistently applied across all mission projects.
• Provide HR support during emergencies or mission scale-ups, focusing on recruitment, onboarding, and staff deployment to meet urgent needs.
• Payroll & Incentives Review: In the absence of the PAM, the HR Manager can assist in checking the payroll and incentives.
• HR Team Support: At the coordination level, support the HR team with any tasks assigned by the line manager.
• Recruitment & Onboarding: Assist in recruitment processes, including screening, interviews, and onboarding of new staff in the field.
• Policy Implementation: In collaboration with the PAM, Ensure HR policies are correctly applied and communicated in the field.
• Training & Capacity Building: in collaboration with the LND Manager Support in staff development initiatives and HR-related training.
• Administrative Oversight: Support the PAM, to ensure proper documentation of staff files, social contributions, and contract management in the field.
• Assist in the reconciliation of all social contributions with finance department across the mission as directed by the PAM.
• Provide administrative support to the PAM in managing reconciliation process.
• Since OCB Projects are spread across different states, the FlyingHR Manger will be flying between the projects (currently Maiduguri and Kebbi ) in order to give first line support. He/she will be based in Abuja, with regular travels to the afore mentioned project locations.