Finance Specialist at Georgetown University Center for Global Health Practice and Impact (CGHPI)

Job Overview

• The Finance Officer will report to the FM.
• S/he will be responsible for day-to-day processing of financial transactions including petty cash, carrying out banking activities, managing project activity advances based on USG/USAID requirements, and preparation of financial reports.
• S/he will be the custodian of internal controls that safeguard project assets including equipment.

Responsibilities

• Review bank vouchers and prepare expense pre accounting requests
• Prepare, Check, and verify the accuracy of bank reconciliations
• Carry out payment/activities request review
• Reviews approved payments for documentation completion
• Ensures the effectiveness of approvals.
• Properly code all transactions.
• Control and enter all expenses from the petty cash,
• Blank cheque custody cheque preparation
• Uploading approval from the Procurement / other Finance Team
• Cheques are raised and signed by approved signatories.
• Bank voucher preparation
• Cash tracking of incoming and outgoing transactions.
• Petty cash custody & reconciliation
• QB data entry (Payment & Retirement)
• Review of retirements
• Supplier withholding tax processing and payment.
• Preparation and submission of Month-end reporting package
• External audit preparation & follow up
• Payment of expenses, including per diem and transport to participants during activities in the field
• Assure balances of unused portions of advances are deposited into the Organization account.
• Prepare deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher, and entering QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Participate in the improvement of the accounting system and the system of internal control.
• Hands-on knowledge on tax laws and FINANCE ACT 2021
• Other tasks as requested by supervisor.

Requirements and Qualifications

• B.Sc. Accounting or its equivalent
• ICAN Qualified or in progress will be of advantage.
• Minimum of 3 years experience as an Accountant
• Understanding of key aspects of accounting
• Experience with Donor projects e.g USAID/ CDC.
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
• Ability to use basic accounting software (i.e., QuickBooks)
• Demonstrate good judgment and sound financial knowledge.
• Ability to create and monitor budgets. Understanding of the basic tenets of Cash Control, Asset Management, and Bank Reconciliation
• Understanding of principles of adequate documentation, audit, and performance is necessary to ensure audit compliance.