Finance Officer at Society for Women Development & Empowerment of Nigeria - SWODEN

Purpose of the Position

• The Finance Officer will support the financial management and administration of the project by ensuring accurate financial recording, compliance with organizational and donor regulations, budget monitoring, and timely financial reporting. The officer will ensure efficient management of project funds and contribute to accountability, transparency, and effective project implementation.

Key Responsibilities

The Finance Officer shall:

• Support day-to-day financial management of the project in line with organizational policies and donor requirements.
• Prepare payment vouchers, invoices, expense reports, and other financial documentation.
• Process payments for project activities, vendors, consultants, and field staff.
• Maintain accurate financial records and filing systems for all project transactions.
• Monitor project expenditures and ensure spending is within approved budget lines.
• Support budget preparation, forecasting, and budget tracking activities.
• Prepare monthly financial reports and reconciliations for project management review.
• Ensure timely retirement and reconciliation of field advances and activity expenses.
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• Verify supporting documents for completeness, accuracy, and compliance before processing payments.
• Support procurement and logistics processes by ensuring financial compliance.
• Maintain petty cash records and conduct regular cash reconciliations.
• Support audit processes and provide required financial documentation when necessary.
• Ensure compliance with donor financial regulations and organizational financial procedures.
• Collaborate with project staff and field teams to strengthen financial accountability and reporting.
• Support capacity building of project staff on financial procedures and documentation requirements.

Qualifications and Experience

Essential

• Bachelor’s degree or HND in Accounting, Finance, Business Administration, Economics, or related field.
• Minimum of 3 years’ experience in finance, accounting, or grants management, preferably within NGO or donor-funded projects.
• Experience managing financial records and reporting for development or humanitarian projects.
• Good understanding of financial management principles and donor compliance requirements.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience using accounting software and financial management systems.
• Strong numerical, analytical, and organizational skills.
• Good communication and report-writing skills.
• Fluency in English; knowledge of Hausa language is an added advantage.

Desirable

• Experience working on health, reproductive health, or community development projects.
• Familiarity with donor regulations and financial compliance standards.
• Experience supporting field-based financial operations in Northern Nigeria.

Core Competencies

• Financial management and reporting skills.
• Attention to detail and accuracy.
• Integrity and accountability.
• Strong organizational and time management skills.
• Analytical and problem-solving ability.
• Ability to work under pressure and meet deadlines.
• Teamwork and collaboration.
• Confidentiality and professionalism.

Deliverables

• The Finance Officer will be responsible for delivering:
• Monthly financial reports and reconciliations.
• Accurate payment processing and documentation.
• Budget monitoring and expenditure tracking reports.
• Petty cash reconciliation reports.
• Timely retirement of field advances.