Position Summary
The Finance Coordinator will report to the. He/she will oversee the financial aspect of the project by ensuring that accounts are up to date and that the grant meets the requirements of both the funders and SFCG. S/He will maintain accounting systems, provide financial analysis and other key management reports, and provide assistance with budget preparation. S/he will directly supervise the Field Finance Officer and Finance Assistant and ensure the finance support function is effectively delivered. S/He would be reviewing procurement supporting documentation and conducting periodic compliance reviews. In addition, s/he would handle payroll and preparation of the consolidated Monthly Financial Reports, carry out account reconciliations and prepare Budget vs Actual reports for monthly review with Project Coordinators The ideal candidate will have proven experience in financial and grant management in the INGO and nonprofit sectors, financial statement preparation and analysis, accounting system implementation, design, and workflows. She/he will work closely with the Head of Program Implementation and the Project Manager, as well as with the Finance Team Lead in Abuja.
Duration: 18 months
Major Duties and Responsibilities
Financial Operations and Cash Management
- Oversee cash management for the Office, maintaining optimal bank balances and conducting regular bank reconciliations.
- Monitor currency gains/losses by recording and reconciling them on a daily basis.
- Monitor fund availability to ensure sufficient liquidity for disbursements.
- Ensure timely monthly reconciliations of bank accounts, staff advances, partner accounts, accruals, payroll, and severance payments, verifying that book records align with data in the financial system
Documentation, Compliance, and Reporting
- Ensure proper documentation of all financial transactions in compliance with organizational financial policies and donor requirements.
- Ensure proper supervision of coding of expenses, distribution of payments, tracking petty cash distribution and bank deposits
- Maintain secure storage of financial documents, including hard copies and digital backups through scanning into the designated backup system.
- Correspond with local banks and donors on operational financial matters.
- Prepare and submit regulatory reports and tax obligations accurately and on time.
- Prepare Monthly Financial Reports (MFR) for review by the National Finance Coordinator and upload them into the Global Finance system.
- Review the Balance Sheet monthly, prepare schedules of outstanding balances, and submit them to the Director of Finance for review.
- Prepare Budget vs. Actual project reports, facilitate monthly review meetings with the project team, and address any variances.
Audit Preparation and Facilitation
- Prepare and organize internal and external audits, ensuring all necessary documentation is available.
- Promote and ensure that Search and its partners maintain financial practices and policies that facilitate smooth and efficient audits.
- Facilitate timely audits and coordinate prompt responses to auditors\\\\\\\' queries, both locally and at headquarters.
Team Supervision and Final Reporting
- Supervise the Field Finance Officer and Finance Assistant to ensure effective and timely service delivery.
- Lead the preparation of high-quality donor financial reports (both narrative and quantitative) for completed projects/grants and address any audit queries related to final reports.
General Duties
- Perform any other duties assigned by the Supervisor.
- Conduct oneself professionally and personally in a manner that upholds the reputation of Search and supports its mission and objectives.
Supervisory Responsibilities
- Direct supervision of the Finance team in the Spirit Of America Offices
Key Internal Relationships
- Finance Director, Country Finance Coordinator, Senior Sub-Grants and Compliance Coordinator, Program Manager
Key External Relationships
- Finance and program staff in partner organizations and donors; Desk Officers of Stakeholders; Project Beneficiaries
Minimum Qualifications
- A bachelor’s degree in finance, business administration, or accounting is required.
- Professional qualification in accounting (ACCA, CPA , ICAN, ANAN or equivalent)
- Minimum five years of relevant work experience within an NGO, of which three years should be working with EU and/or US government funds. Experience working within an international NGO is a strong advantage.
- Experience managing a portfolio of awards from multiple donors
- Experience preparing for internal audits and implementing audit recommendations
- Demonstrated ability to build capacity and lead training for staff and partners.
- Proven ability to be an effective supervisor of staff of varying levels of responsibility
- Proven ability in setting up and implementing accountability mechanisms
- Proven ability in financial planning and developing budgets for new business
- Excellent command of spoken and written English
- Mastery of Excel is a must
- Self-guided, strong organizational and planning skills
- Ability to work independently and under pressure
- Excellent communication, coaching and facilitation skills
- Ability to travel up to 30% within Nigeria.
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