Finance and Administrative Assistant at Global Alliance for Improved Nutrition (GAIN)

Key Responsibilities Include.

• Responsible for handling all payment processing, petty cash and posting of payments including documenting resources and transactions.
• Process all employee/consultant claims for travel-related and other expenses ensuring they are liquidated within the approved timelines.
• Ensure documentation accuracy and that all requests are in line with policies and procedures.
• Support the Finance Coordinator with preparation of accurate financial donor reports and auditing.
• Keep accurate records for all daily transactions while supporting the operations team in providing statutory reports to the manager.
• Create uploads on internet banking, compiling all requests for cash disbursements, and ensuring appropriate supporting documents are provided.
• Ensure filing of all financial documents accurately for easy retrieval.
• Safeguard internal control procedures and ensure that accounting standards are met and facilitate required approvals.
• Provide general administrative and clerical support to ensure smooth field office operations.
• Manage office supplies, equipment, and service contracts, ensuring availability and functionality.
• Support office meetings and event arrangements, including logistics, documentation, and minutes.
• Support standard project management in accordance with the GAIN guidelines.
• Responsible for collecting, managing and reviewing supporting documents.

About You

• The ideal candidate will have proven experience in finance and accounting within an administrative support role, including bookkeeping, processing staff payments and payment runs, reporting, compliance, and audit support.
• Experience managing petty cash and overseeing finance office activities is essential, with prior experience in an international NGO considered an advantage.