Finance and Administration Officer at African Agricultural Technology Foundation (AATF)

Overall Purpose

Provide support in the execution of financial services of Agridrive Ltd and institutional administrative functions ensuring effective and transparent utilization of financial resources and integrity of financial services. The candidate will ensure the promotion of a client-oriented approach consistent with Agridrive Ltd rules and regulations. Support in preparation and maintaining of accurate, timely, complete and reliable periodical financial reports and ensure that all financial transactions comply with set company policies and procedures as well as development partners’ regulations.

Duties & Responsibilities

• Support on financial activities and financial recording/reporting system, update the Remote Imprest Fund (RIF), cash book and relevant management reports to the shareholder.
• Assist in preparation of Agridrive Ltd financial reports for management & respective donors;
• Assist in preparation of donor reports for Projects where Agridrive is a party, and any reports that may be required by Management in relation to the company. This includes maintaining a schedule of funds status for each partner.
• Aid in computing and timely remittance of all payroll deductions and taxes.
• Support the Agridrive Management in procurement through raising of requisitions for approval within the established support structure.
• Support in allocation of staff personal account transactions and preparation of reconciliations.
• Preparation and processing of customer invoices guided by the costing model and established support structures.
• Maintain supplier, creditor and debtor register and update the same periodically, including updating accounts receivable/payable.
• Support in providing personal account balances when requested by staff and /or on a monthly basis, whichever is earlier.
• Support in project and company audits by preparing schedules and providing explanations and documentation to the auditors.
• Preparation of documents necessary to process reimbursements / payments.
• Assist in processing payments as appropriate including creation of payments in e-banking system and preparation of checks while ensuring all procedures are followed and that all supporting documents are attached and appropriately approved.
• Prepare monthly bank reconciliations and other account reconciliations as may be required from time to time.
• Perform independent cash counts of petty cash and record monthly petty cash counts.
• Adherence to the systems and procedures to safeguard the Company’s fixed assets including the maintenance of complete accurate and up to date fixed assets register.
• Undertake annual asset verification.
• Collaboratively with the other finance staff, collect, code and enter financial data to the appropriate accounting software.
• Maintain up to date electronic and manual filing system of supporting documentation for accounting records as per the requirements of the support structure.
• Review and follow up on travel expense reports.
• Provide filing support such as filing payment voucher and supporting documents in accounting files.
• Provide briefing on expense report process to staff.
• Perform other functions of the area as may be required from time to time.

Minimum Qualifications & Experience

• Bachelor’s degree in Finance, Commerce, Accounting, or other related subject; Masters degree qualification in a relevant field will be an added advantage.
• ACCA or equivalent qualifications and member of a professional accounting body.
• Three (3) years’ experience in finance;
• Knowledge of accounting packages such as SUN System, SAGE , Pastel, QuickBooks etc.
• Thorough understanding of International Financial Reporting Standards and various regional statutory requirements and their application; and
• Knowledge of and ability to work with different financial controls, systems and regulations including taxation requirements, financial reporting requirements etc.
• Ability to communicate and interact well with people of different educational, linguistic, cultural and socio - economic backgrounds
• Knowledge of grant accounting and experience in donor funding requirements

Key Skills & Competencies

• Knowledge of and ability to work with different financial controls, systems and regulations including taxation requirements, financial reporting requirements etc;
• Strong financial management and accounting skills and business acumen;
• Ability to work with different schedules and to meet stringent deadlines;
• Ability to work in a multidisciplinary environment;
• Good analytical skills
• Ability to maintain high standards of integrity; establish straightforward, productive relationships; treating individuals with fairness and respect