Finance & Administrative Officer - USAID Frontier Health Markets Engage Project at Chemonics International

Objective

• The objective of this activity is to conduct detailed market research for the identified FHM Engage market interventions in FCT and Ebonyi states. This will involve a health facility assessment (HFA) to facilitate an in-depth understanding of the scale and quality of RMNCH healthcare services delivery in the FCT and Ebonyi state. This effort will provide additional information on elements of the private sector community pharmacy (CP), patent and proprietary vendor (PPMV) and health facility ecosystems which provide an enabling business environment for the FP, CH and MNH markets.
• The sub-recipient will support FHM Engage Nigeria lead a health facility assessment on private at community pharmacists (CPs), and patent and proprietary medicine vendors (PPMVs) and private health facilities in the FCT and Ebonyi state.

Principal Duties and Responsibilities

• We seeks a Finance and Admin Officer for FHM Engage, Nigeria. Based in Abuja and reporting to the Frontier Health Markets (FHM) Engage Operations and Finance Director, the Finance and Admin Officer will provide support in the management, tracking and reporting on financial management and tracking of activities implemented under the FHM Engage Nigeria Project
• Applications for this position will be reviewed on a rolling basis. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Financial Management:

• Monitor budgets and expenditures and contribute to budget planning and revision.
• Ensure the financial transactions are authorized, recorded, filed with adequate supporting documentation, and maintained.
• Assisting FHM Engage staff with working advances settlement in monthly/quarterly basis.
• Ensure supporting documents for Abacus settlement are completed based on agreement and technical guidelines.
• Assist programme staff with travel expenses and working expenses reimbursement/settlement.
• Assist programme and operations for requisition submission as needed.
• Support line management to prepare budget monitoring and analysis for all pledges under operations, including accrual report. Support line management collecting data to create Budget versus Actual Analysis under FHM Engage operations budget.

Administration / Operations:

• Prepare and submit timely and reliable financial updates, reports and statements.
• Provide adequate administrative technical support to programme and operations.
• Coordinate visa issuance and other arrangement for HQ staff, visitors and national staff.
• Responsible for all travel arrangements of staff, flight bookings, purchase tickets; make hotel/accommodation reservations and clear the payments and keep records thereof.
• Ensure proper welcome arrangements for staff, visitors/consultants including pick up/drop from/at airport.
• Support in identification and recruitment of vendors based on project rules and regulations.

Filing System and Record Management:

• Ensure there is a Standardized filing system applied through the whole programme/operations.
• Develop a process to review the filing system (hard and soft files) on a monthly/quarterly basis.
• Keep track of all admin documents including registration all internal & external correspondence and records updated.
• Responsible for proper record keeping of programme/operations admin activities.
• Ensure good and clear communication, knowledge and information sharing mechanism with FHM Engage staff members.

Supervision and Reporting:

• The Finance & Administrative Officer will report to and be supervised by the Operations and Finance Director.

Job Qualifications

• B.Sc / HND in Accounting, Finance and Administration, or a related Degree.
• Minimum of 5 years of relevant work experience in financial management and program administration.
• Experience on the USAID, BMGF or U.S. Government funded programs is preferred.
• Excellent excel and Microsoft office skills is required, especially for functions relevant to financial management and accounting.
• Excellent expertise in the use of Accounting Software is preferred.
• Must be conversant with financial and accounting terminology.
• Excellent communication skills in English language
• Excellent time management skills and proven capacity working on complex projects..
• Superb customer service skills-must be able to work effectively with colleagues from diverse cultural backgrounds and technical expertise. 10. Demonstrated leadership, versatility, integrity, and creativity.
• Excellent administrative, organizational, and written and verbal communication skills.
• Must be authorized to work in Nigeria.