Facilities Manager at First Ally

About the job

• We are looking for an experienced Facilities Officer to oversee all buildings and building-related activities for First Ally Properties Limited. Someone who is responsible for preserving the perfect condition of internal and external buildings/infrastructure in order to ensure that facilities are safe and well-functioning at all times

Responsibilities

• Receive all grievances and client requests;
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Handle emergency issues that arise; including matters that breach the safety, security, or usability of Company and Clients’ facilities.
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utility consumption and strive to minimize costs
• Supervise all facilities staff & support staff (technicians, security, office assistants etc.) and external contractors and vendors
• Handle all service contracts for all buildings under the Company’s Management
• Keep financial and non-financial records
• Perform analysis and forecasting
• Coordinate services such as refuse collection, sewage disposal, cleaning, fumigation, Security, Supplies and Inventory
• Partner with the client services team to ensure prompt responses to clients’ issues
• Review and inspect services carried out for quality, accuracy and completion
• Maintain service logs and schedules to ensure effective evaluation of services
• Maintain an accurate database of all clients and the correspondence details
• As requested, replenishments of materials and supplies as part of maintenance activities;
• Perform regular maintenance as needed and ensure replacement of electrical, plumbing or mechanical fixtures and other appliances where necessary;
• Monitor all the works executed under service contracts;
• Plan and coordinate all installations (telecommunications, Air conditioning, electricity, plumbing, civil etc.) and refurbishments
• Perform all other duties as may be assigned by the Managing Director.

Skills

• Experience in construction, maintenance and all facets of facility operation
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting.
• Experience and knowledge of procurement and contracts
• Digital Technology Savvy
• Ability to manage a varied and complex workload and have technical knowledge of building services
• Must be a self-starter, proactive, flexible, and deadline-focused. The ability to pay attention to details is a must.
• Skills in Science, Technology, Engineering and Maths (STEM) are also recommended
• Proficient in CAD software and Microsoft Office Suite (Access, PowerPoint, Word, Outlook, Explorer and Visio)

Qualifications

• BSc/BA/ in Facilities or Industrial Management, Engineering, and/or Business Administration.
• Additional relevant professional qualification(s) like CFM, HSE etc may be an advantage.
• Minimum of 3 years experience in a reputable Facilities Management Company, with a considerable part of that time managing Residential & Commercial Real Estate / Building Projects.