Facilities Administartor at RS Hunter Limited

Our client, a property development company, seeks to employ a Facilities Administrator.

Key Responsibilities:

• Provide administrative support to the Facilities Manager, including scheduling meetings, maintaining records, preparing reports, and coordinating communications.
• Oversee and track maintenance activities for all properties, ensuring timely response to issues and completion of necessary repairs. Liaise with contractors, service providers, and internal teams.
• Maintain and manage inventory of building supplies and equipment, ensuring adequate stock levels and prompt reordering when needed.
• Assist in ensuring compliance with health, safety, and environmental regulations for all buildings. Maintain safety inspection records and track corrective actions.
• Assist in coordinating with third-party vendors and contractors, including obtaining quotes, reviewing contracts, and ensuring work is completed to specification.
• Conduct regular inspections of the facilities to ensure that maintenance schedules are being adhered to and buildings are operating efficiently.
• Maintain accurate records of maintenance activities, service agreements, equipment manuals, and other relevant documentation.
• Assist in monitoring and tracking expenses within the facilities management budget, providing reports to the Facilities Manager.
• Serve as a point of contact for tenants and staff regarding maintenance issues or general facility-related concerns. Ensure a high level of customer service is provided.

Requirements

• Bachelor’s degree or equivalent in Facilities Management, Business Administration, or related field.
• 1-2 years of experience in facilities management or a related administrative role.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with facilities management software is a plus.
• Ability to work independently and as part of a team.
• Knowledge of health and safety regulations and practices.
• Strong attention to detail and problem-solving skills.
• Certification in Facilities Management (e.g., IFMA or BIFM).
• Experience in a property development or real estate environment.
• Ability to work under pressure and meet deadlines.