External Relations Officer at United Nations High Commissioner for Refugees (UNHCR)

Job ID: 35020
Salary Grade: P3
Hardship Level: C
Family Location Type: Family

Job Descriction

• Organizational Setting and Work Relationships:
• Direct supervision is normally exercised by a Snr External Relations Officer of Representative who provides guidance on the applicable procedures.
• Advice may also be provided by relevant functional units at HQ.
• The incumbent may supervise some support staff.
• External contacts are predominantly with Partners, media, government embassies and other international organizations on matters of importance to the Organization.
• All UNHCR staff members are accountable to perform their duties as reflected in their job description.
• They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.
• In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

• Stay abreast of the challenges posed by the political context, the UN and humanitarian reform, and institutional developments in the area of forced displacement and humanitarian operations.
• Assist in the planning of a consultative process with UNHCR colleagues (Programme, Protection, etc.) with external actors and partners, so as to develop and implement protection and assistance strategy, with clearly articulated objectives, timelines and outputs.
• Assist the implementation of a communications strategy that generates support for UNHCR s operations from external partners (e.g. the general public, governments, partners, the media, academia and persons of concern).
• Assist in the articulation of all issues pertaining to the needs of the populations of concern and the  strategies in place to respond to their needs.
• Inform the UNHCR Country Team on the UNHCR priorities so as to ensure that they are given adequate weight in the publications and documentation of the UN Country Team.
• Assist in the dialogue with donors and embassies and provide accurate information by organizing regular briefings, bilateral meetings and missions. Prepare reports as appropriate.
• In accordance with the operational context and in close cooperation with headquarters, propose new and non-traditional funding sources, as appropriate, including private sector and humanitarian pooled/basket funds (e.g. Central Emergency Response Fund, Human Security Fund).
• Through a consultative process with headquarters, disseminate information on UNHCR¿s global funding situation and mobilize additional funds to implement special projects aimed at enhancing the quality of protection for persons of concern in the country operation.
• Participate on behalf of the Representative and other supervisors in inter-agency cooperation and communication strategies, initiatives and tools.
• Support senior management in representing UNHCR in the UN Country Team and other UN coordination fora.
• Support, and participate in, local UN integrated missions, Inter-Agency Standing Committee, Emergency Relief Coordinator and Cluster communication strategies and initiatives.
• Assist in the management of information flows within the country operations by identifying priority matters, securing, analyzing and disseminating documentation and information to support country operations and corporate communication processes and priorities.
• Consolidate information on UNHCR¿s country operations and identify appropriate messages for campaigns and appeals.
• Assist in the coordination of the drafting of, situation reports, briefing notes, background material, talking points, fact sheets, press releases and articles.
• Assist in the development of targeted communications strategies and media packages for situations and/or activities that require focused attention.
• Propose events and initiatives (e.g. commercial, cultural, political and sports) to promote the work of UNHCR and take action as appropriate.
• Support the management of media relations by, inter alia, responding to direct queries, publishing press releases and organizing regular briefings and visits to country operations.
• On behalf of the Representative, approve fundraising messages.
• On behalf of the Representative, approve any relevant expenditure for the implementation of fundraising activities.
• Propose which donors to approach and which operations or activities to prioritize for special fundraising appeals.
• Implement all aspects of a communications strategy.
• Approve budgets and expenditures for communications activities.
• Clear external relations/communication products and tools as appropriate.
• Represent UNHCR on behalf of senior management in fund-raising and communication priorities in inter-agency initiatives and fora.
• Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience:

• Years of Experience / Degree Level
• For P3/NOC - 6 years relevant experience with Undergraduate Degree; or 5 years relevant experience with Graduate Degree; or 4 years relevant experience with Doctorate Degree

Field(s) of Education:

• Political Sciences, Social Sciences, International Relations, Journalism, or other relevant field. (Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses:

• Not specified

Relevant Job Experience
Essential:

• Experience in humanitarian operations in a field environment.
• Excellent knowledge of local institution, politics and culture.

Desirable:

• Good knowledge of UNHCR operations both at Headquarters and in the Field.
• Fund-raising and programming/programme management experience.
• Experience of working with social media.

Functional Skills:

• IT-Web Content Management
• IT-Computer Literacy
• CO-Drafting and Documentation
• ER-Inter-Agency External Relations (Functional Skills marked with an asterisk* are essential)

Language Requirements:

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Position Competencies:

• C001L3 - Accountability Level 3
• C002L3 - Teamwork & Collaboration Level 3
• C003L3 - Communication Level 3
• C004L3 - Commitment to Continuous Learning Level 3
• C005L3 - Client & Result Orientation Level 3
• C006L3 - Organizational Awareness Level 3
• M001L3 - Empowering and Building Trust Level 3
• M002L3 - Managing Performance Level 3
• M006L3 - Managing Resources Level 3
• M005L3 - Leadership Level 3
• M003L3 - Judgement and Decision Making Level 3
• X004L3 - Negotiation and Conflict Resolution Level 3
• X002L3 - Innovation and Creativity Level 3
• X001L3 - Analytical Thinking Level 3
• X007L3 - Political Awareness Level 3