Executive Secretary to the Business Head at Bizpoint Consult Limited

Position Summary:

The Executive Secretary will provide comprehensive administrative support to the Business Head of the Asia Pacific region. This role requires a proactive, organised, and detail-oriented professional who can manage multiple tasks, maintain confidentiality, and facilitate effective communication within the team and across departments.

Key Responsibilities:

1. Administrative Support:
   • Manage the Business Head’s calendar, scheduling appointments, meetings, and travel arrangements.
   • Prepare and organise documents, reports, and presentations for meetings and conferences.
   • Handle correspondence, including emails, memos, and other communications.
2. Meeting Coordination:
   • Coordinate logistics for meetings, including venue selection, catering, and technology setup.
   • Take minutes during meetings and follow up on action items and deadlines.
3. Communication Liaison:
   • Serve as the primary point of contact between the Business Head and internal/external stakeholders.
   • Facilitate effective communication by conveying messages accurately and promptly.
4. Project Support:
   • Assist in the management of special projects and initiatives, ensuring deadlines are met.
   • Conduct research and compile data as needed to support decision-making.
5. Confidentiality and Compliance:
   • Maintain confidentiality of sensitive information and ensure compliance with company policies and procedures.
   • Handle confidential files and documentation with discretion.
6. Office Management:
   • Oversee office supplies and equipment, ensuring everything is maintained and available for use.
   • Assist in creating and implementing efficient office processes.

7.      Travel:

• Open to world-wide travel and assist the Business Head in meetings and implementation of desired plans to ensure desired goals.

Qualifications:

• Education: Bachelor’s degree in Business Administration / Management, or a related field preferred though the same is not a constraint for the deserving candidate.
• Experience: Minimum 5 years of experience as an executive secretary or in a similar administrative role, preferably in a multinational company, ready to learn, hungry for success and goal-getter who don’t carry baggages.

 Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.

Personal Attributes:

• Professional demeanour with a high level of integrity.
• Proactive and solution-oriented mindset.
• Smart thinker, great dressing sense and knows how to carry herself making her presence felt.
• Cultural sensitivity and adaptability to work in a diverse environment.

Reporting Structure:

• Reports directly to the Business Head- Asia Pacific.
• Collaborates with other executive team members and departments as necessary and as directed by the Business Head.