Executive Assitant at ECLAT HR Consulting

Department: Resources.

Industry: Environmental Services

Report To: HR Operations.

Responsibilities

The ideal candidate will (but not limited to):

•  Prepare financial statements, reports, memos, invoices letters, and other documents.
• Answer phones and routing calls to the correct person or taking messages.
• Handle basic bookkeeping tasks
• Communication with clients and prospective clients.
• File and retrieve corporate records, documents, and reports.
• Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Help prepare for meetings.
• Accurately recording minutes from meetings.
• Greet visitors and deciding if they should be able to meet with executives.
• Use various software, including word processing, spreadsheets, databases, and presentation software.
• Read and analyze incoming memos, submissions, and distributing them as needed.
• Make travel/ transportation arrangements for executives and staff.
• Perform office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.Open, sort and distribute incoming faxes, emails, and other correspondence.
• Provide general administrative support.

Education and Experience:

• Degree in Business Administration/ or related.
• Proven 3 years experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite. (Word, Excel, and Power point).

·        High level of experience in administration.

Salary

·     Monthly salary: N60,000.

Required Competencies:

• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Ability to prepare reports monthly.
• Displays integrity - transparency in dealings with management, staff, and other individuals that you may encounter.
• Exceptional interpersonal and communication skills, to enable professional interaction within staff and management, both internal and external to the firm.
• A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.
• · Leadership management skills- understanding of emotional intelligence.