Executive Assistant at Wellness Health Management Services

Job Summary

• Being the point of contact for general communications with the MD
• Answering calls and routing them to the right depts.
• Making travel arrangements  and keeping track of their itineraries.
• Planning and scheduling meetings.
• Recording the meeting (if required).
• Researching and organizing data 
• Compiling expense reports.
• Performing bookkeeping tasks.
• Handling memos, reports, invoices, and related documents, including sensitive information.
• Keeping confidential information.
• Screening visitors and deciding if they should be allowed to meet with the MD
• Going through the incoming documents and redistributing them.
• Office duties such as sourcing office supplies and handling the filing system.
• Handling and redistributing faxes and emails.
• Providing complete administrative support.
• Managing and recording the supply needs.
• Acting as a virtual assistant.
• Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.