Executive Assistant to the Directors at Jott Industries Nigeria Limited

Description

• The Executive Assistant (EA) will provide high-level administrative support to the Directors, ensuring smooth day-to-day operations, effective communication, and efficient management of schedules, meetings, and projects.
• This role requires exceptional organizational skills, discretion, ability to handle multiple priorities and anticipate needs in a fast-paced environment.

Key Responsibilities
Executive & Administrative Support:

• Provide day-to-day administrative and secretarial support to the Directors.
• Manage Directors’ calendars, appointments, meetings, and travel arrangements.
• Screen, prioritize, and manage incoming calls, emails, and correspondence.
• Prepare, review, and edit documents, reports, presentations, and meeting materials.
• Take accurate minutes during board and management meetings and ensure timely circulation.

Coordination & Communication:

• Act as a key liaison between the Directors and internal departments, clients, and external stakeholders.
• Coordinate meetings, workshops, and events involving the Directors.
• Follow up on action points, deadlines, and decisions made by the Directors.
• Ensure smooth communication flow between management and staff.

Confidentiality & Compliance:

• Handle sensitive and confidential information with the highest level of discretion.
• Maintain organized and secure filing systems for documents, contracts, and records.
• Support compliance with internal policies, procedures, and corporate governance standards.

Operational & Strategic Support:

• Assist in tracking projects, initiatives, and performance updates for the Directors.
• Support preparation of strategic documents, proposals, and business plans.
• Conduct basic research and compile information as required.
• Anticipate Directors’ needs and proactively resolve administrative challenges.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum of 3–5 years’ experience as an Executive Assistant or Personal Assistant to senior executives.
• Experience supporting multiple executives or directors is an added advantage.

Skills & Competencies:

• Excellent written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Ability to perform well under pressure and meet tight deadlines.

Personal Attributes:

• Proactive and highly dependable.
• Discreet and trustworthy.
• Well-presented with strong interpersonal skills.
• Flexible and adaptable in a dynamic work environment.