Executive Assistant to the CEO at Smile 360 Dental Specialists

Job Summary

• We are seeking a professional and highly organized Executive Assistant to manage the work, travel and personal schedules of our Chief Executive to ensure their daily, weekly and monthly itineraries are well-ordered, and time efficiently utilized.
• The role holder will act as a channel of timely and accurate communication between the Office of the CEO and key executives of the Company, follow-up and/or drive selected projects & initiatives and provide high-level secretarial support to the CEO by prioritizing and promptly responding to emails and phone calls, preparing presentation slide decks & speeches, and related duties.

Primary Duties and Responsibilities

• Maintain & coordinate the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and related arrangements.
• Manage & coordinate the CEO’s domestic & international travel arrangements.
• Serve as a liaison between the CEO, Staff and the Leadership Team
• Draft, review and send communications on behalf of the CEO.
• Organize and prepare the CEO for meetings, including attending to meeting logistics.
• Assist the CEO to develop presentations, speeches and other documents for internal and external audiences.
• Answer and respond to phone calls, communicate messages and information to the CEO.
• Prioritize emails and respond when necessary.
• Maintain various files, records and documents for the CEO.
• Attend meetings, take & distribute minutes to participants, present action plans for CEO’s approval.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Support the CEO’s efficiency and effectiveness in all aspects of her daily work routine.

Requirements
Education:

• Minimum of a Bachelor’s Degree in any relevant discipline.

Experience:

• Minimum of 3 years in a similar role in a dynamic, fast-paced environment. Previous experience supporting a C-Level executive in the healthcare space would be a plus.

Personal Competencies/Attributes:

• Attractive & well-dressed.
• Excellent written and verbal communication skills
• Excellent interpersonal skills
• Strong Time-management skills
• Highly Organized
• Detail & Result Oriented
• Discrete and diplomatic, with a strong ability to manage confidentiality.
• Very comfortable using various video conferencing tools and the typical tools of the MS Office.