Executive Assistant to CEO at Infinion Technologies

To develop and provide a comprehensive organizational, administrative and programme support service to the CEO by proactively overseeing the CEO's workload and completing tasks as directed by the CEO. Serve as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive external relations efforts; and oversees special projects.  

PRINCIPAL ACCOUNTABILITIES 

• To provide support to the CEO in delivering INFINIONs overall strategic objectives.
• Assists the CEO with a broad variety of administrative tasks that include managing an active calendar of appointments; arranging detailed travel itineraries and compiling documents for meetings.
• Communicates with all staff on the CEOs behalf and attends (high-level) meetings both internally and externally.
• Coordinates meetings and strategic activities with the Management Team.
• Communicates directly and on behalf of the CEO with Executives and Board members, on all matters related to CEOs office.
• Conducts research, analyses data, trends and create reports for the CEOs review.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication on behalf of the CEO.
• Supports the Chairman in his external commitments including physical attendance and service on external boards, committees and other groups.
• Updates the CEO on the status of important external partners, corporate clients, activities and business outcomes and deviations.
• Maintain oversight of the CEOs agenda and align it with overall corporate strategy and aspiration.
• Serves as the CEOs administrative liaison to the Board of Directors.
• Coordinates the CEOs meetings with Executives, Board Committees, and maintains confidential information; coordinates engagements both on and off site to support the CEOs agenda.
• Participates as an adjunct member of the Senior Management Team of the organization.
• Represents the CEO in designated internal and external meetings as required.
• To follow up on action points from meetings on behalf of the CEO.
• To provide administrative support to the CEO in the follow up and completion of departmental work plans, organizational projects/programmes and in the leadership and management of INFINION.    

REQUISITE QUALIFICATIONS AND EXPERIENCE

• Bachelor's degree in Finance, Business Administration, Project Management, or a related field.
• An MBA will be an added advantage.
• Certifications from reputable product management associations desirable.
• Work experience Minimum 3 years cognate experience in the technology industry in same or a similar role.

KEY COMPETENCE & BEHAVIOURAL EXPECTATIONS

• Excellent oral and written communication skills
• Excellent negotiation skills
• Excellent analytical skills
• Ability to think proactively and creatively
• Relationship and Stakeholder Management Skills
• Business Analysis and Presentation skills
• Financial Management
• New Business Development and Business Advisory skills
• Budget Management and Monitoring
• IT skills (Microsoft Office, Outlook)
• Research
• Organisational Skills
• Cross Functional Skills
• Strategic Planning
• Travel Management
• Problem Solving
• Leadership