Campus Administrator at Stella Maris High School

Stella Maris Schools is seeking an organised and dependable Campus Administrator to coordinate the administrative and operational activities of an assigned campus. The role supports the smooth running of daily school operations through effective record management, staff coordination, facilities follow up, communication and compliance with approved school procedures.

The successful candidate will work closely with school leadership, teachers, support staff and the central office to ensure that administrative needs are addressed promptly and campus activities are properly coordinated.

Key responsibilities

• Coordinate day-to-day administrative activities at the assigned campus.
• Maintain accurate campus records, correspondence, registers and administrative documentation.
• Support the coordination of staff attendance records, duty schedules and other approved administrative processes.
• Monitor routine campus needs, including supplies, equipment, facilities and maintenance requests.
• Report facility or operational issues to the appropriate officers and follow up on outstanding requests.
• Support communication between campus leadership, staff, parents or guardians and the central office, as appropriate.
• Assist with the collection, organisation and submission of reports and other required information within set deadlines.
• Maintain records relating to school assets, supplies and administrative activities.
• Support the implementation of approved school procedures and escalate operational concerns to the designated authority.
• Coordinate with relevant teams on admissions administration, student records or other campus processes where assigned.
• Maintain confidentiality and handle school records responsibly.
• Provide regular updates on outstanding administrative matters and operational needs.

Requirements and qualifications

• Bachelor's degree or HND in Business Administration, Public Administration, Office Management or a related discipline.
• At least 3 years of relevant administrative or operations experience.
• Strong organisational, record keeping, communication and follow-up skills.
• Good working knowledge of Microsoft Word, Excel, email and digital record management.
• Ability to manage multiple administrative tasks and meet deadlines.
• Good interpersonal skills and the ability to work effectively with school leaders, teachers, support staff and parents.
• Attention to detail, integrity and the ability to handle confidential records appropriately.

Desirable qualifications

• Previous experience in a school or educational institution.
• Experience coordinating facilities, supplies, staff administration or campus operations.
• Familiarity with school management systems, digital registers and reporting tools.
• Relevant administrative or operations management certification.

Performance expectations

• The Campus Administrator will be expected to maintain accurate records, coordinate administrative requests efficiently, follow up on operational issues, submit reports on time and support the smooth day-to-day running of the assigned campus.