Executive Assistant at The Concept Group

Job Summary

• To provide high-level administrative and secretarial support to the MD designated Committees and workgroups.
• Manage the MD's diary and arrange meetings. Assist MD to organize the workflow and follow-up actions delegated by the MD

Job Description

• Responsible for coordinating and organizing the work schedule of the MD
• Effectively managing the calendar meeting.
• Providing administrative function to the MD
• Liaising with HR to help schedule management/final interview with the MD when appropriate.
• Follow up on meetings for MD in other to confirm the availability and readiness of both parties.
• Prepare paper works needed for meetings
• Ensures the seamless running of the Executive office.
• Responding to inquiries via phone, emails, and walk-ins.
• Liaise with stakeholders to ensure that all projects/events from the executive office are implemented within budget.
• Developing agendas and taking minutes of meetings.
• Responsible to travel arrangements, flights, and hotel booking
• Ensures that the meals for the MD are served at the appropriate time.
• Providing strategic/operational support and carrying out other duties as delegated to you.

Job Requirements

• A B.Sc in a related field
• Minimum of 2 years experience as an Executive Assistant
• Must be abreast with all the activities within the executive office.
• Must have good communication skills and critical thinking abilities.