Executive Assistant at Rhizome Consulting

Summary.

The position holder will play a vital role in ensuring the smooth operation of the MD's office and contribute to the overall success of the firm. S/he will manage the MD's calendar, travel arrangements and act as their primary point of contact. Additionally, the position holder will also proactively follow up on meeting outcomes, prepare reports and presentations, and manage the MD's expenses.

Key Responsibilities

• Manage the MD's calendar meticulously, scheduling appointments, meetings, and domestic and international travel arrangements, with a particular focus on business trips to Uganda to support client engagements.
• Act as the primary point of contact for incoming correspondence and communications, effectively screening and directing them to the MD or handling them directly as appropriate.
• Proactively follow up on meeting outcomes and action items, collaborating with other departments (e.g., marketing, research, client services) to ensure timely completion and keep the MD informed.
• Attend key meetings and take clear, concise notes to capture key decisions and action points, preparing summaries for the MD.
• Prepare reports, presentations, and manage data as needed to support the MD's decision-making processes, including industry research, competitor analysis, and client presentations.
• Manage the MD's expense reports and ensure adherence to company policies.
• Coordinate logistics and travel arrangements for the MD, ensuring smooth and efficient travel experiences, particularly for business trips to Uganda.
• Oversee the MD's office operations, including maintaining an organised workspace, ordering necessary supplies, and managing the MD's schedule in their absence.

Educational Requirements

• Bachelor’s degree in business administration, Communications, or a related field.

Knowledge,Skills & Experience

• Minimum of 3 years of experience as an Executive Assistant or similar role, preferably within a fast-paced consulting environment.
• Excellent organisational and time-management skills with the ability to prioritise effectively, manage multiple tasks simultaneously, and meet tight deadlines.
• Strong communication and interpersonal skills, with a professional and courteous demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning and utilising new technologies.
• Ability to draft clear, concise, and professional correspondence on behalf of the MD.
• A keen eye for detail and accuracy, ensuring all tasks are completed to a high standard.
• Strong analytical and problem-solving skills with the ability to anticipate the MD's needs and proactively address them.
• Discretion and the ability to manage sensitive information confidentially.
• Understanding of the marketing consulting industry (a plus).
• Experience working in Nigeria with a willingness and flexibility to travel domestically and internationally as required, with a focus on accompanying the MD on business trips to Uganda.