Executive Assistant at Fatgbems Petroleum Company Limited

Department: Operations/Transport Business Unit

Reports To: Executive Director of Operations

Job Summary:

The Executive Assistant will provide high-level administrative support to the Executive Director of Operations, ensuring efficient workflow and timely communication within the department. This role also encompasses responsibilities as a Data Entry Officer for the transport business unit, where the candidate will handle the accurate input and maintenance of data crucial to business operations and reporting.

Key Responsibilities:

Executive Support

• Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and review correspondence, presentations, and reports on behalf of the Executive Director.
• Act as a liaison between the Executive Director and internal/external stakeholders, ensuring clear and prompt communication.
• Assist in organizing and coordinating meetings, including preparing agendas, taking minutes, and following up on action points.
• Maintain the confidentiality of sensitive information and manage document control within the department.

Data Entry & Management

• Accurately input, update, and maintain data relevant to the transport business unit, including trip records, expense reports, and client information.
• Verify the accuracy of data received from various sources and resolve discrepancies.
• Generate periodic reports and summaries for management to support decision-making and compliance with operational metrics.
• Work closely with team members in the transport business unit to streamline data entry processes and enhance data quality.
• Maintain up-to-date records of all assets, maintenance activities, and operational supplies within the Transport unit.

Administrative Support

• Coordinate with HR and other departments for the onboarding of new hires within the operations unit.
• Support the department in planning and executing projects, managing budgets, and tracking progress.