Executive Assistant - EA at Total Business Solutions Limited

The Direct Reports: All management staffs

Job Description

• The Executive Assistant to the Group CEO must have the ability to keep the Executives organized, informed, and prepared for business decisions.
• Principally the EA is to keep track of the CEO’s calendar, which is likely to be full one, remind the CEO of events on the calendar and proactively make sure the CEO is prepared and ready with the right documents and information.
• The EA will support in preparing presentations as required from time to time

Duties and Responsibilities

• Acting as the point of contact among executives, employees, clients and other external partners including the Board members
• Managing information flow in a timely and accurate manner
• Managing Executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Oversee performance of other support staff
• Act as an office manager by keeping up with office inventory

Experience

• Minimum of 4 years work experience as an Executive Assistant, Personal Assistant, or similar roles, with demonstrable skills In Administration.
• Experience in printing/branding business would will be an added advantage.

Key Competencies:

• Excellent MS Office knowledge
• Outstanding organisational and time management skills
• Excellent verbal and written communications skills
• Interpersonal skills and Legal Compliance and presentation skills
• Customer Service, Financial Analysis, Certification, Logistics Knowledge
• Industries Knowledge and Products Knowledge Educational Qualification: Good degree in related course. Relevant certification will be an advantage.

Compensation
This will be competitive.