Executive Assistant at Deloitte

About Consulting

Innovation, transformation and leadership occur in many ways. At Deloitte, our ability to help solve clients’ most complex issues is distinct. We deliver strategy and implementation, from a business and technology view, to help you lead in the markets where you compete.

Specialized Competencies

Strategy Consumer and Marketing

Strategic and Business Design, Mergers and Acquisitions, Customer and Applied Design, Advertising, Marketing and Commerce, Digital Customer

Core Business Operations

Operations Transformation, Industry Solutions (Experience in Financial Services, Telecommunications and Technology, Consumer and Industrial Products and Oil and Gas are a plus), Systems Engineering, Cloud Engineering, Analytics and Cognitive

Human Capital

HR Transformation, Organization Transformation, Workforce Transformation

Enterprise Technology and Performance

Finance and Performance, Supply Chain and Network Operations, Technology Strategy and Transformation, ERP: SAP, Emerging ERP Solutions
Job Description

Role Summary

The overall purpose of the role is to provide administrative support in an effective and efficient manner to Partners/Managers and all staff in the unit.

Responsibilities

• Prepare professional correspondence, financial statement, reports and documents under the direction of the Partners and Managers
• Assist the leadership of the unit to monitor and follow up on staff time charge on a weekly basis
• Assist the leadership of the Unit to monitor and track staff leave applications by liaising with Managers and Partners to obtain approval for leave on SAP
• Receive, direct and relay telephone, email, general correspondence, fax messages and other incoming information to the right people in an efficient and timely manner
• Organize and coordinate meetings, conference and travel arrangements
• Arrange internal meetings, take minutes and keep notes
• Generate invoice and bills to clients and follow-up on bill collection
• Initiate and manage client acceptance procedures on the client relationship management system i.e. Phoenix
• Generate payment vouchers
• Maintain filing systems for clients’ files
• Order and maintain stationery and equipment supplies.
• Maintain schedules and calendars of partners in the unit
• Ensure that all office equipment, are in working order and that proactive maintenance is routinely carried out to avoid disruption to service
• Receive visitors into appropriate meeting rooms and ensure their comfort and convenience
• Collect, register, scan and distribute incoming cheques and forward to Finance department
• Prepare funds transfer instructions to relevant Banks
• Undertake any other duty and ad hoc responsibilities appropriate to the post as requested by unit Partners, managers and staff.

Qualifications

• Possess a minimum of Bachelor’s degree/HND with a minimum of a second class  lower/lower credit in Business Administration, Economics or related courses
• A minimum of 5 years’ cognate experience in administration and office management
• Effective decision making skills
• Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point
• Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback
• Sound written and oral communication
• Drive and resilience