Executive Assistant at American Tower Africa

ESSENTIAL DUTIES:

• Calendar Management: Scheduling meetings, appointments, and events with efficiency and accuracy.
• Meeting Preparation and Coordination: Organize and schedule meetings, including but not limited to QBRs, Monthly Ops reviews, Board Meetings and other leadership meetings and preparing and distributing meeting agendas and materials and recording minutes.
• Travel Arrangements: Plan and book domestic and international travel, including flights, accommodation, and transportation, in line with the travel budget. Prepare detailed travel itineraries and ensure all logistics are streamlined.
• Documentation Support: Prepare presentations, reports, spreadsheets, and other documents as needed. Maintain filing systems, both physical and digital, ensuring confidentiality and easy access.
• Office Efficiency: Contribute to the overall efficiency of the Executive office by streamlining administrative processes, handling incoming correspondence, and ensuring the Executive office operates smoothly.
• Project Assistance: Support special projects by conducting research, compiling data, and presenting findings in a clear and concise manner. Track deadlines, deliverables, and project progress.
• Event Planning: Assist in the planning and coordination of corporate events, meetings, and off-site activities.
• Expense and Budget Management: Track, manage, and reconcile expense reports and budgets for the Executive office.
• Confidentiality: Handle sensitive information with discretion and maintain the highest level of confidentiality.

• Provides high-level, tactical support for ideation and implementation of key strategic business initiatives.
• Develop innovative ways maintain communication between leadership and staff 
• Drive execution of action items and priorities agreed by EXCO
• Prepares, maintains, and submits clear & concise activity/progress reports and time recording/management report.
• Prioritizes multiple demands/projects simultaneously while maintaining good working relationships with business leaders.
• Manage EXCO meetings, calendars, prepares and/or edit presentations and speeches.
• Represents leadership in meetings and workshops
• Manages billing, invoices, budgets, expense reports and purchase orders for the CEO and the EXCO members.
• Reviews documents and data (e.g., incoming requisitions, past purchases, PO’s, inventories, etc.) for the purpose of ensuring completeness and accuracy of purchasing process.
• Manages and coordinates all Exco travel and tracks and reports on it
• Responsible for drafting/preparing/reviewing content for Market Exco meetings, Ops Reviews, Group Board Packs, Financial packs, Annual Sustainability Report, Customer briefing notes, etc.
• Support the line manager as required.

Supervisory Responsibilities

• Co-ordination of support staff for CEO and visiting executives 
• Bachelor's degree in management and social sciences 
• Minimum three (3) years senior administrative/technical support experience required.
• Previous experience working and supporting senior management/ executives’ capacity is required.