Executive Administrative Secretary at Multinet Group Limited

Key Duties and Responsibilities

• Manage executive schedules, appointments, travel plans, and meeting logistics.
• Prepare and format correspondence, reports, and presentations.
• Maintain confidential records, databases, and filing systems.
• Take minutes during executive meetings and follow up on action items.
• Coordinate communication between management, staff, and external stakeholders.
• Organize and support company events, conferences, and stakeholder engagements.
• Monitor incoming calls, emails, and inquiries; prioritize and redirect as appropriate.
• Ensure the office always operates efficiently and professionally.
• Ensure confidentiality in all matters concerning the executive and the company
• Handle sensitive information with discretion.

Requirements

• The candidate must have the ability to develop proposals, letters of correspondence and other related documentation without supervision.
• The candidate must be computer literate with proficiency in Microsoft office including word, Excel, Powerpoint and outlook.
• The right candidate will join an ambitious team with great vision and creative energy and must have ability and capacity to work within a team.
• The successful candidate must also have capacity and confidence to work, communicate effectively
• Strong analytical and multitasking skills and experience in performing rigorous analysis in support of highly visible work.
• Excellent written and oral communication skills sufficient to communicate complex subject matter effectively.
• Proven ability to work both independently and as a member of a team in a fast-paced dynamic and creative environment requiring ability to juggle tasks to meet deadlines with rapidly changing priorities. 
• Ability to work with colleagues and partners of varied backgrounds and experience.