Event Coordinator at HR-on-Wheels

Our client is a leading Events company on a mission to organize and consistently deliver excellent professional services with creativity and passion. They currently need an EVENT COORDINATOR (male) who is responsible for sourcing for business opportunities, planning and implementing, and coordinating onsite management on highly complex meeting and conferences. Considerable travels, evening and weekend may be involved

JOB RESPONSIBILITIES

• Prepare proposals and cost analysis for client’s mandate
• Make compelling presentation that shows in detail the organisation’s approach to meeting the client’s mandate
• Meet the client and responsible for negotiations
• Prepare meeting minutes and send to client
• Facilitate and ensure initial payment based on the organisation’s terms of engagement are adhered to
• Visit and select appropriate venues based on client’s mandate
• Consistently identify vendors that meet requirement and standards with competitive prices
• Responsible for selecting suitable vendors based on client’s mandate
• Communicate with client and give regular update and review on mandate
• Coordinate event logistics and ensure the client stays within agreed budget
• Ensure the account department makes necessary payment to services vendors based on how well they have meet stated requirement
• Handle final account and closure of event
• Prepare detail checklist for event team prior to event
• Identify prospective clients and market services to them

JOB REQUIREMENTS

• B.Sc in any discipline
• 3+ years relevant experience in event and hospitality space.
• Business development skills
• Presentation and communication skills
• Writing and reporting skills
• Analyzing, planning and organizing skills
• Delivering result and meeting customers’ expectations
• Ability to achieve personal work goals and objectives
• Knowledge of event coordination and management
• Considerable knowledge of venue selection and contract negotiation
• Budgeting\\Financial skills
• Proven ability to decide and initiate actions
• Ability to lead and supervise
• Team spirit
• Excellent interpersonal and networking skills
• Preferably male