Driver to the Head of Office at UNDP

Job ID: 38446
Location: Abuja, Nigeria
Practice Area - Job Family: Management - Transportation
Grade: G3
Vacancy Type: FTA Local
Posting Type: Common System
Contract Duration: 1 Year with possibility for extension    

Background

• Under the guidance and supervision of the Logistics Associate, the Driver will provide reliable and safe driving services ensuring to UNDP RR and other high-ranking UN Officials and visitors ensuring highest standards of discretion and integrity, high sense of responsibility, excellent knowledge of protocol and security issues.
• The Driver will demonstrate a client-oriented approach, courtesy, tact and the ability to work with people of different national and cultural backgrounds.
• Upon request for the supervisor, the driver can also be required to provide driving services to the Operations and Programme staff in the CO., consultants and experts and UN staff on mission.

Duties and Responsibilities

• Provision of reliable and secure driving services
• Proper use of vehicle
• Day-to-day maintenance of the assigned vehicle
• Availability of documents/ supplies
• Ensures provision of reliable and safe driving services by a) driving office vehicles for the transport of UNDP RR, other high-ranking officials, visitors and other authorized personnel and delivery and collection of mail, documents and other  items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.
• Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
• Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts.
• Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Impact of Results

• The key results have an impact on the accurate, safe and timely execution of the CO services.

Competencies    
Functional Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Knowledge of UNDP administrative policies and procedures.
• Organizational, planning and prioritizing skills and abilities.
• Ability to deal patiently and tactfully with visitors;
• Sense of initiative and good judgment.
• Ability to work in a team environment to achieve common goals

Corporate Competencies:
Operational Effectiveness:

• Ability to perform a variety of repetitive and routine tasks and duties
• Ability to review data, identify and adjust discrepancies
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulations
• Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
• Ability to organize and complete multiple tasks by establishing priorities
• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
• Demonstrates excellent knowledge of protocol (for Drivers)
• Demonstrates excellent knowledge of security issues (for Drivers)

Managing Data:

• Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
• Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
• Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
• Interprets data, draws conclusions and/or identifies patterns which support the work of others

Managing Documents, Correspondence And Reports:

• Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
• Ability to produce accurate and well documented records conforming to the required standard

Planning, Organizing And Multi-Tasking:

• Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.

Required Skills and Experience
Education:

• Secondary Education. Valid Driver’s license.  

Experience:

• 3 years’ work experience as a driver; safe driving record;
• Knowledge of driving rules and regulations.
• Skills in minor vehicle repair.

Language Requirements:

• Fluency in English, knowledge of Local language of the duty station.