Document Controller at Glassline Industries Limited

Basic Functions and Scope

• The Document controller will be responsible for managing and Filing company documents while also ensuring their accuracy, quality, and integrity.

Responsibilities

• Receipt, send and expedite all documents between groups/organisations, making appropriate log entries for tracking & retrieval purposes.
• Maintaining and making available as necessary complete and current project documents and related information throughout the project cycle.
• Copy Scan and Store documents.
• Creating documents as per the document numbering system, archiving and distribution of documents
• Ensuring on time submission of accurate documentation to meet Client’s requests.
• Quality Control performance checks to ensure documentation management is complaint with procedural processes; seek assistance if questionable.
• Accurately and constantly maintain the metadata of business documents, such as, but not limited to; number, title, revision, status etc in accordance to Company Specifications.
• Add/update documents to Document Management System.
• Provision of accurate and up-to-date Document review, receipt, and issue information to Projects/Operations team.
• Expediting and tracking of status of all documents reviewed internally by the Project/Operations team.
• Maintenance of accurate file structure for all documentation.

Requirements

• Bachelor’s Degree from accredited university.
• 3 to 7 years of Practical / hands-on experience in document management roles.
• Have knowledge of any Document Management System
• Proficient in using Microsoft office packages & Adobe Acrobat.
• Ability to work across multiple disciplines and departments.
• Have Sound oral and written communication skills.
• Have good interpersonal and leadership skills.
• Time management skills.