Communication, Events and Organizational Management Advisor at GIZ Nigeria

Responsibilities & Tasks
Responsibilities:

• The Communication, Event and Organizational Management Advisor (CEOM) will bring experience in communications as well as in organizing events and trade shows. 
• She/He will be responsible for supporting all ERO organizational structures, committees, and value chain partners working to advance joint objectives. And also responsible for developing and executing a multi-year communications plan as well as taking the lead on event planning in the sub region.

Board, technical committee, and general assembly support:

• Assist ERO staff to maintain a master calendar of all ERO meetings and events
• Develop and maintain relationships with communications experts working with ERO partners
• Assist ES in preparing materials for ERO Board meetings, as needed
• Track key performance indicators related to ERO communications.
• Take detailed Board and technical committee meeting minutes, identifying action items and decision points, as needed
• Organize semi-annual general assembly meetings and rice industry trade shows

Communications:

• Develop a comprehensive communication strategy and plan to be reviewed and approved by the ERO board
• Prepare and execute an ERO social media plan in collaboration with ERO partners
• Prepare press releases
• Design an ERO logo and branding plan
• Develop and maintain a roster of reporters, influencers, etc. with interest in ERO objectives
• Develop and maintain an ERO website and knowledge management system (with contractor support) of rice-related agronomic and market information, as well as best practices in rice sector development
• Draft speeches and talking points, as needed for ERO leadership

For internal communications:

• Ensure the management and proper flow of information within ERO’s Secretariat and other partners including the Department of Agriculture, Environment and Water Resources of ECOWAS.
• Facilitate communication with all actors involved in the implementation of ERO.
• Support integration of tools and processes and identify opportunities to make ERO’s work more efficient and effective.
• Contribute to a positive, innovative, and supportive work environment.

For external communications:

• Consolidate a contact base for the dissemination of content produced by ERO.
• Produce or revise communication media intended for beneficiaries and partners and ensure compliance of media with the established graphic charter.
• Identify, meet, establish, and cultivate relationships with key national, regional and international media in order to increase ERO’s visibility, and ensuring the availability of media information required.
• Design multimedia tools and computer graphics as desired.
• Regularly report on the performance of ERO content.
• Drive the development of ERO multilingual communications and content that translates complex concepts into compelling and engaging communications across various media, including print and digital, with an eye towards cutting-edge solutions and data integration to ensure stakeholder engagement.
• Assists in preparing data from the project’s monitoring system and project planning tool, facts and figures for communication materials.
• Provide photographic and audiovisual coverage of ERO’s events (with contractor support).

For knowledge capitalization and management:

• Develop and implement an effective knowledge management strategy, ensuring the capitalization and dissemination of achievements
• Develop the quarterly ERO’s newsletter, solicit content, compiles articles, coordinates with graphic designers, ensures final editing of all articles and its wide dissemination.
• Write press releases, analyses, blogs, stories/testimonials, success stories, etc.
• Select information to be capitalized on (learning event, exchange networks, good practices on different media and communication channels, etc.) and seeks approval for its dissemination.

Administrative-related support:

• Assist in developing and maintaining a work plan for the Secretariat, approved by ES
• Edit annual report
• Work with ERO staff to organize for the Board any special assignments, travel, visitor travel, and events administration including the semi-annual General Assembly meetings and rice industry trade shows in partnership with the ECOWAS Commission
• Lead the preparation of the annual cycle of events, including but not limited to the ERO Structured Dialogue events, specialized workshops, and conferences at regional level.
• Manage the organizational planning and implementation of events, including the coordination of inputs from relevant internal and external counterparts, invitation and registration processes, administrative and substantive support to the country and entity teams in developing the event agendas.
• Perform other initiatives as assigned by the ES.

Other duties/additional tasks:

• Performs other duties and tasks at the request of project management

Required Qualifications, Competences and Experience
Qualification:

• A minimum of University Degree in Communications, Political Sciences, Public Information, International Relations, Management, or a related field. A Master’s Degree will be an added advantage.
• Social Behavioural Change Communication (SBCC) Certification would be an asset.

Professional experience:

• Minimum of 4 years working in communications and event planning and management, ideally involving private sector
• Excellent communication/writing skills in English and French (writing samples requested with CV)
• Excellent website and computer skills using Microsoft office applications, Teams, etc, (including knowledge of graphic design software that might be considered an asset, e.g., InDesign, Photoshop).
• Experience in setting up and running conferences, publicprivate stakeholder events and trade shows (this may include the knowledge of organizing and hosting virtual meetings on diverse platforms)
• Experience working in teams and managing processes dependent on cooperation with multiple actors
• Excellent report/proposal writing skills and dependable in meeting all deadlines and deliverables
• Proven track record in developing communication strategies, content, websites, and marketing
• Knowledge of agricultural related programs, specifically rice, is desirable
• Ability and willingness to travel within the ECOWAS region as needed
• Good knowledge and practical experience of print, oral and online media.

Key Personnel Character:

• Detail-oriented and dependable with excellent organizational skills
• Self-starter who is a highly motivated
• Creative thinker with website design skills
• Team player with positive disposition
• Ability to complete tasks with minimal supervision.
• Ability to work as part of a multicultural team.
• Willingness to adhere to all principles of confidentiality.
• Ability to show initiative, good judgment, and resourcefulness.