Commercial Tendering & Bidding Officer at Limeswood Int'l Company

Job Purpose

• The Commercial Tendering and Bidding Officer is responsible for managing, coordinating, and executing the full tendering and bidding lifecycle for the organization.
• This role ensures that all bids are competitive, compliant, and submitted on time, maximizing the company’s success rate.
• The officer will leverage platforms like Ariba and NIPEX to identify opportunities, manage submissions, and maintain strong relationships with clients and vendors.

Key Responsibilities
Tender & Bid Management:

• Identify and evaluate commercial tendering opportunities on platforms such as NIPEX and Ariba.
• Prepare, coordinate, and submit high-quality bid documents in compliance with client requirements and internal standards.
• Ensure timely submission of bids, proposals, and supporting documentation.

Commercial Analysis & Strategy:

• Conduct detailed commercial, financial, and technical analysis to inform bid strategy and pricing.
• Collaborate with internal stakeholders (Engineering, Operations, Legal, Finance) to develop compelling and compliant proposals.
• Recommend innovative approaches to increase win probability while mitigating commercial risks.

Vendor & Client Management:

• Maintain strong relationships with clients, vendors, and strategic partners.
• Monitor and track bid outcomes, client feedback, and market trends to inform future submissions.

Documentation & Compliance:

• Maintain accurate records of all tenders, bids, and supporting documents.
• Ensure compliance with regulatory and corporate procurement policies.
• Monitor deadlines, deliverables, and internal approvals to maintain high standards of governance.

Continuous Improvement:

• Evaluate previous bids for lessons learned and areas of improvement.
• Implement best practices in tendering, pricing, and bid management.
• Stay updated on industry trends, platform updates, and new bidding opportunities.

Key Performance Indicators (KPIs)

• Timely and accurate submission of tenders.
• Win rate of submitted bids.
• Compliance with internal and client bidding requirements.
• Quality and completeness of bid documentation.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Procurement, Engineering, or related field.
• Minimum of 4- 6 years’ experience in tendering, bidding, or commercial roles in the oil & gas, engineering, or construction sectors.
• Demonstrable expertise in Ariba and NIPEX platforms.
• Strong knowledge of commercial and contract management principles.
• Excellent analytical, negotiation, and communication skills.
• Detail-oriented, highly organized, and able to manage multiple bids simultaneously under tight deadlines.