Business Support & Invoice Administrator (Project Officer) at Prime Atlantic Cegelec Nigeria (PACE)

Job Summary

• The Business Support & Invoice Administrator (Project Officer) is responsible for managing invoicing processes, financial documentation, and administrative support for oil & gas operations. This role ensures accurate billing, compliance with Client’s contractual and financial standards, and timely reporting to internal and client stakeholders.

Job Details

• Prepare, verify, and submit invoices in line with Client’s contract terms and billing cycles.
• Ensure accurate 3-way match between purchase orders (POs), invoices, and delivery notes or packing slips.
• Resolve invoice discrepancies by liaising with procurement, finance, and project teams.
• Maintain organized records of financial transactions and supporting documentation for audits.
• Track and reconcile project-related costs including labor, equipment, and materials.
• Support month-end closure activities and financial reporting.
• Ensure compliance with Client’s invoicing policies and Nigerian financial regulations.
• Assist in preparing reports, presentations, and documentation for client meetings.
• Use accounting software (e.g., SAP, OpenInvoice, BC Quartz) and Microsoft Office tools for data entry and reporting.
• Provide general administrative support to the business unit, including scheduling, filing, and correspondence

Requirements

• Diploma or degree in Accounting, Finance, Business Administration, or related field.
• 3–5 years of experience in invoice administration or business support in oil & gas or industrial sectors.
• Proficiency in accounting software and Microsoft Excel.
• Familiarity with invoicing and procurement systems (preferred).
• Strong understanding of Nigerian tax and financial compliance standards.