Business Manager & Executive Assistant at Afconrecruit Limited

Job Description

GENERAL

• Assist the Executive Director with organizational, financial and personal administration on a daily basis
• Be friendly and personable while managing heavy communications and calendar scheduling to coordinate various complex meetings
• Prioritize and manage multiple projects simultaneously and follow through in a timely manner
• Lead short term project and initiatives as requested by the Executive Director
• Respect the need for confidentiality and sensitivity of information
• Have a proven ability to exercise good judgment in recognizing  the scope of authority
• Assist the Executive Director with all other related assigned tasks

SCHEDULING

• Work with the Executive Director to manage his calendar and schedule (board meetings, conferences, regular office visits) including coordinating the Executive Director’s global and domestic itineraries
• Ensure that key dates and events are highlighted to the Executive Director ahead of time

MEETINGS

• Prepare materials, packets and presentations for Executive Director’s meetings, Management meetings and staff meetings
• Organize the logistics  of board meeting and other key internal meeting
• Coordinate and distribute notes at management meetings as requested
• Organize and arrange venues for all other meetings as requested by the Executive Director

PROJECTS

• Assessing and identifying new opportunities for growth in current and prospective markets.
• Establishing the company’s goals and objectives.
• Recruiting and training new employees.
• Performing regular employee evaluations to determine areas of improvement.
• Designing business strategies and plans to meet the company goals.
• Making sure that the company has sufficient resources such as personnel, material, and equipment.
• Developing a comprehensive company budget and performing periodic budget analyses.
• Ensuring all company activities adhere to legal guidelines and policies.
• Assessing overall company performance.

QUALIFICATIONS

• B.sc/HND in any field
• 3 years’ work experience as a Business Manager with Administrative skills
• Excellent attention to details, accuracy and quality
• Ability to drive and must have a valid driver’s license
• Must have organizational skills