Assistant Company Secretary at Nestoil Plc

We’re on an evolutionary journey where we’re changing our story. We are looking to hire an experienced Assistant Company Secretary to join our diverse team in our Company.

In this role, you will work closely with our Strategic Business Units (SBUs) and departments across the Group. As an Assistant Company Secretary, you will be the driving force behind optimizing workflow procedures in the office.

As an Assistant Company Secretary, you will be responsible for:

• Distributing agendas and papers for board meetings, committees, and annual general meetings (AGMs) and confirming attendance.
• Confirming meeting requirements and ensure procurement ahead of the meeting date.
• Preparing briefs for review by Group Company Secretary (GCS) for consideration by the Board for effective decision-making.
• Covering Board, Committee, and Management meetings as directed by the Group Company Secretary (GCS).
• Supporting the Group Company Secretary (GCS) with board reviews/evaluation.
• Providing corporate governance advice to the Board on decisions at the meetings when requested.
• Drafting and filing resolutions of the Board or Shareholders’ meetings as may be required and advised by the Group Company Secretary (GSC).
• Preparing draft governance and other policies for review by the Board.
• Preparing reports on recent governance practices that can or might be adapted as well as changes in regulations for review by Group Company Secretary (GCS).
• Assisting with preparations for AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments as directed by the Group Company Secretary (GCS).
• Advising on relevant policies, regulatory, or statutory changes that might affect the organization are up to date for review by Group Company Secretary (GCS) and final approval by the Board Committees.
• Maintaining statutory books, including registers of members, directors, and secretaries.
• Collating information, and draft reports for review by the Group Company Secretary (GCS).
• Ensuring that all statutory records, i.e. register of shareholders/directors, information memoranda, minutes of Board meetings, share ownership structure, and changes in any of these, are under the relevant regulations/acts.
• Following up on action points for compliance with Management Staff.
• Keeping a register of Board Directors, Shareholders, and other registers.
• Maintaining a diary and calendar of Board and Committee meetings
• Maintaining a register of Board Resolutions.

What are we looking for?

• Bachelor’s degree in Law or a related field (master’s degree is a plus).
• Candidate must possess a minimum of 8-10 years of relevant legal and secretarial experience in that role.
• Attention to detail, and effective written and oral communication skills.
• Have a firm understanding of governance principles, interpersonal communication skills, excellent organization and administrative skills, ability to multi-task, notetaking and typing proficiency, legal and financial analysis ability, knowledge of legalities, critical thinking, and customer service skills.