The African Field Epidemiology Network (AFENET) is a Network of public health training institutions in Africa that seeks to strengthen manpower to enhance health systems on the continent. AFENET is a not-for-profit organization which works closely with Ministries of Health in member countries to develop sustainable programs and capacity to strengthen field e...
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Perform a variety of administrative and operational duties for the program.
Responsible for all administrative, budgeting, human resource duties, and planning for the program.
Perform a variety of routine clerical support functions including word processing, data entry, and other related duties as assigned.
Assist with cooperative Agreement (COAG) management and monitoring. Provide logistical support for the residents and other staff/stakeholders.
Prepare and follow up on payment requisitions in regard to various activities within the program/project.
Maintain an accurate and detailed calendar of the various events, due dates, and schedules related to the assignment with the programs to ensure these activities occur as scheduled.
In charge of receiving and distributing incoming and outgoing correspondences about the program/project.
In liaison with the various program/project stakeholders assist in drawing program activity plans and observe their executions as scheduled
As assigned, prepare orders for the purchase of materials, supplies, and equipment open approval: maintain records of transactions of the same. Attend meetings: take, transcribe, and distribute minutes concerning the respective program as directed.
Establish and maintain a variety of records and filing systems pertaining to areas of responsibility.
Maintain field reports from residents, and staff/stakeholders assigned to field activities.
In consultation with the immediate supervisor make travel arrangements for various personnel under the program/project.
Maintain and document administrative records of programs/projects activities. prepare and submit periodic project activity reports and updates which include but are not limited to trip reports and weekly /quarterly updates.
Handle any other assignment that may be assigned from time to time.
Required Qualification and Experience
Master's Degree in Business Management, Public Administration, Social Sciences or other related courses
At least 5 years of proven post-graduate work experience in Administration in a corporate environment or any reputable organization preferably an NGO.
Exceptional customer service skills with effective and excellent communication in verbal, written and interpersonal skills.
Ability to work with minimal supervision.
Experience with MS Office packages and outlook and must be comfortable working with spreadsheets.
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