Administrator at African Field Epidemiology Network (AFENET)

Terms of Reference

• Perform a variety of administrative and operational duties for the program.  
• Responsible for all administrative, budgeting, human resource duties, and planning for the program.  
• Perform a variety of routine clerical support functions including word processing, data entry, and other related duties as assigned.  
• Assist with cooperative Agreement (COAG) management and monitoring.   Provide logistical support for the residents and other staff/stakeholders.  
• Prepare and follow up on payment requisitions in regard to various activities within the program/project.  
• Maintain an accurate and detailed calendar of the various events, due dates, and schedules related to the assignment with the programs to ensure these activities occur as scheduled.  
• In charge of receiving and distributing incoming and outgoing correspondences about the program/project.
• In liaison with the various program/project stakeholders assist in drawing program activity plans and observe their executions as scheduled  
• As assigned, prepare orders for the purchase of materials, supplies, and equipment open approval: maintain records of transactions of the same.   Attend meetings: take, transcribe, and distribute minutes concerning the respective program as directed.  
• Establish and maintain a variety of records and filing systems pertaining to areas of responsibility.  
• Maintain field reports from residents, and staff/stakeholders assigned to field activities.  
• In consultation with the immediate supervisor make travel arrangements for various personnel under the program/project.  
• Maintain and document administrative records of programs/projects activities.   prepare and submit periodic project activity reports and updates which include but are not limited to trip reports and weekly /quarterly updates.  
• Handle any other assignment that may be assigned from time to time.

Required Qualification and Experience  

• Master's Degree in Business Management, Public Administration, Social Sciences or other related courses
• At least 5 years of proven post-graduate work experience in Administration in a corporate environment or any reputable organization preferably an NGO.  
• Exceptional customer service skills with effective and excellent communication in verbal, written and interpersonal skills.  
• Ability to work with minimal supervision.  
• Experience with MS Office packages and outlook and must be comfortable working with spreadsheets.