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  • Posted: Jul 27, 2022
    Deadline: Not specified
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    The African Field Epidemiology Network (AFENET) is a Network of public health training institutions in Africa that seeks to strengthen manpower to enhance health systems on the continent. AFENET is a not-for-profit organization which works closely with Ministries of Health in member countries to develop sustainable programs and capacity to strengthen field e...
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    Administrator

    Terms of Reference

    • Perform a variety of administrative and operational duties for the program.  
    • Responsible for all administrative, budgeting, human resource duties, and planning for the program.  
    • Perform a variety of routine clerical support functions including word processing, data entry, and other related duties as assigned.  
    • Assist with cooperative Agreement (COAG) management and monitoring.   Provide logistical support for the residents and other staff/stakeholders.  
    • Prepare and follow up on payment requisitions in regard to various activities within the program/project.  
    • Maintain an accurate and detailed calendar of the various events, due dates, and schedules related to the assignment with the programs to ensure these activities occur as scheduled.  
    • In charge of receiving and distributing incoming and outgoing correspondences about the program/project.
    • In liaison with the various program/project stakeholders assist in drawing program activity plans and observe their executions as scheduled  
    • As assigned, prepare orders for the purchase of materials, supplies, and equipment open approval: maintain records of transactions of the same.   Attend meetings: take, transcribe, and distribute minutes concerning the respective program as directed.  
    • Establish and maintain a variety of records and filing systems pertaining to areas of responsibility.  
    • Maintain field reports from residents, and staff/stakeholders assigned to field activities.  
    • In consultation with the immediate supervisor make travel arrangements for various personnel under the program/project.  
    • Maintain and document administrative records of programs/projects activities.   prepare and submit periodic project activity reports and updates which include but are not limited to trip reports and weekly /quarterly updates.  
    • Handle any other assignment that may be assigned from time to time.

    Required Qualification and Experience  

    • Master's Degree in Business Management, Public Administration, Social Sciences or other related courses
    • At least 5 years of proven post-graduate work experience in Administration in a corporate environment or any reputable organization preferably an NGO.  
    • Exceptional customer service skills with effective and excellent communication in verbal, written and interpersonal skills.  
    • Ability to work with minimal supervision.  
    • Experience with MS Office packages and outlook and must be comfortable working with spreadsheets.

    Method of Application

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