Administrative Virtual Assistant at Raphael Group

Core Responsibilities

• Manage and maintain digital filing systems, databases, and records
• Schedule and coordinate internal and external meetings via calendar tools
• Prepare reports, spreadsheets, and presentations using Microsoft Office/Google Workspace
• Handle professional correspondence: filter emails, draft responses, and manage inbox traffic
• Provide general support to executive-level staff including documentation, reminders, and follow-ups
• Monitor task/project progress on platforms like Trello, ClickUp, or Asana
• Conduct online research and summarize findings in actionable briefs
• Process basic invoices, receipts, and assist with bookkeeping entries
• Coordinate virtual events, webinars, or team check-ins
• Ensure task completion deadlines are met with proactive communication and follow-through.

Requirements & Qualifications

• Residing in Nigeria and eligible to work remotely
• Minimum of 2 years’ experience in administrative assistance or office management
• Exceptional written and verbal communication skills in English
• Proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint) and Google Workspace
• Familiarity with communication tools (Zoom, Teams, Slack, Meets)
• Stable electricity supply and access to a quiet, professional home workspace
• Personal computer and reliable, high-speed internet access
• Strong time management and organizational skills
• Ability to exercise discretion, confidentiality, and integrity in handling sensitive information
• Bachelor's degree preferred (in Business Administration, Management, or related field).

Nice to Have:

• Familiarity with CRM tools (e.g., HubSpot, Zoho, Salesforce)
• Basic accounting knowledge or experience with tools like QuickBooks
• Experience supporting multiple departments or clients in a virtual setting
• Strong proofreading and formatting skills.

Working Conditions & Culture

• Fully remote from anywhere in Nigeria
• Collaborative, supportive team environment
• Weekly check-ins and performance reviews
• Compensation via bank transfer or digital wallet
• Growth potential with opportunities to transition into higher-level operations or coordination roles.