Administrative Officer at Green Habitat Initiative (GHI)

Job Summary

• The Administrative Officer with I.T. and/or Finance skills will play a crucial role in supporting the operational efficiency of the organization by managing administrative tasks, managing human resources needs, assisting with financial management processes and providing support with IT needs such as our website.
• The ideal candidate will be a versatile team player, detail-oriented, possess strong organisational skills, demonstrate proficiency in finance-related duties and be interested in ICT.
• While he/she will be stationed at our HQ in Abuja, the person is expected to extend the support and functions across all our project offices across the country.

Key Responsibilities
Administrative Duties:

• Oversee day-to-day administrative tasks, including but not limited to managing office supplies, handling correspondence, and maintaining filing systems.
• Manage human resource needs such as overseeing contract administrations, reviewing staff and staffing needs, and providing them support as necessary.
• Coordinate logistics for meetings, workshops, and events, including venue booking, catering arrangements, and equipment setup.
• Assist in drafting and formatting documents, reports, and presentations as needed.
• Manage travel arrangements and accommodations for staff and visitors.
• Support in hiring and management of staff for the organisation.

Financial Management:

• Support in budget preparation and monitoring, including tracking expenses, analysing variances, and preparing financial reports.
• Maintain accurate financial records and documentation in compliance with organisational policies and regulatory requirements.
• Support the preparation of grant proposals, donor reports, and funding applications by providing financial data and analysis.

Collaboration and Communication:

• Collaborate with team members across departments to ensure smooth coordination of administrative, I.T., and financial activities.
• Communicate effectively with stakeholders, external partners, and vendors to address inquiries, resolve issues, and coordinate correspondences (outgoing and incoming letters) between GHI and external partners/ stakeholders.
• Assist in the development and implementation of policies, procedures, and guidelines related to administrative, I.T., and financial management.
• Demonstrate understanding of program and project management.

Information Technology (I.T.) Support:

• Provide technical support to staff for hardware, software, and network-related issues.
• Install, configure, and maintain computer systems, software applications, and peripheral devices.
• Ensure data security and privacy by implementing appropriate measures, including regular backups and antivirus updates.
• Stay updated on emerging technologies and recommend solutions to enhance organisational efficiency.

Qualifications

• A Degree in Management, Administration, or a related field is required.
• A master’s degree is required. Preferably an MBA.
• Proven experience in administrative roles with some experience in finance functions and/or IT, preferably in the non-profit sector.
• Strong proficiency in Microsoft Office Suite and other relevant software applications.
• Knowledge of accounting principles and financial management practices.
• Familiarity with I.T. infrastructure, networking, and troubleshooting techniques.
• Excellent organisational, multitasking, and time management skills.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently with minimal supervision and as part of a team.
• Commitment to the mission and values of our organisation.