Administrative Officer, Contingent on Donor Award at Catholic Relief Services (CRS)

Job ID: 220000E5
Location: Nigeria / Ghana
Employment Type: Full time
Employee Status: Individual Contributor
Job: Operations and Administration
Schedule: Regular
Shift: Standard

Job Summary

• You will coordinate the provision of responsive, effective, and efficient administrative services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will help ensure stewardship of resources and a high-quality service approach are integrated into administrative systems, policies, and procedures.

Roles and Key Responsibilities

• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
• Engage withrelevant external stakeholders (government officials, landlords, service providers, etc.)on assigned administrative matters and help ensure required authorizations and documents are up-to-date.
• Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
• Help identify safety issues and ensuring a safe and sound work environment.
• Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops.

Key Working Relationships: 

• Internal WARO LSFF Project Team; CRS country program staff across the 15 ECOWAS countries where the project may touch due to staff/consultant locations or training/convening locations; other CRS HQ-PIQA or other staff that may travel to the region to support the LSFF project.
• External Consultants; peer implementing agencies; government stakeholders, private sector entities, vendors.

Preferred Qualifications

• Additional education may substitute for some experience.
• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

Knowledge, Skills and Abilities:

• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality
• Proactive, resourceful, solutions-oriented, organized and results-oriented.

Required Languages:

• Working proficiency in both French and English.

Travel:

• No Travel Required