Administrative Officer at Association for Reproductive and Family Health (ARFH)

Job Responsibilities

• He/she will collaborate with Program/Technical staff to offer administrative support to field staff. He/she will be tasked with maintaining open lines of communications with all HQ office and field staff, following established Human Resources practices and policies in accordance with the Organization’s regulations and procedures and coordinating with field office and HQ team to ensure field office HRM is in compliance with local labour laws, company policies and donor requirements.
• Implement applicable company policies and procedures to recruit field staff.
• Monitor and manage staff employment contracts and extensions in consultations with the project team in field and HQ.
• Maintain records of all performance development activities including participation in workshop, training, seminars, etc.
• Organize and participate in social events for the project staff and management.
• Keep inventory of all assets/equipment procured on the project
• Organize a filing system for important and confidential company documents.
• Arrange travel and accommodation for visiting staff including pick up arrangements

Requirements

• Candidates should possess an HND in Secretarial Studies, B.Sc. Social Sciences, Business Administration and/or in a relevant field of study. Master’s degree will be an added advantage
• Must have 3 - 5 years demonstrated knowledge and experience in coordinating and managing office administrative matters.

Competency:

• Strong writing and presentation skills
• Strong negotiation, interpersonal and organization skills
• Ability to read, writes, analyze and interpret, technical and non-technical in the English language