Administrative Manager at Kursi Investment Limited

Objective

The Administrative Manager is responsible for overseeing the day-to-day administrative operations of the organization, ensuring the efficient management of facilities, logistics, and office services. This role plays a critical part in maintaining an organized and compliant working environment, optimizing resources, and supporting organizational goals through effective administration.

Key Responsibilities

Office Management

• Oversee and manage all aspects of office administration, including facilities, supplies, and equipment to ensure a conducive work environment.
• Develop and implement standard operating procedures (SOPs) for administrative tasks to streamline operations and enhance efficiency.
• Supervise support staff, including office assistants, drivers, and janitorial staff, ensuring high standards of service delivery.

Logistics and Procurement

• Coordinate logistics for internal operations and external engagements, including transport arrangements and travel planning.
• Manage the procurement process, including vendor selection, negotiation, and contract management, ensuring value for money and compliance with organizational policies.
• Oversee inventory management, including office supplies and fixed assets, ensuring accurate records and availability.

Facility and Resource Management 

• Ensure the maintenance and functionality of office facilities, including repairs, safety protocols, and adherence to regulatory standards.
• Manage space allocation and office layout planning to accommodate operational needs effectively.
• Monitor utility usage and implement cost-saving measures without compromising operational efficiency.

Compliance and Record Keeping

• Maintain accurate and up-to-date administrative records, including contracts, leases, and service agreements.
• Ensure compliance with statutory requirements related to facilities, logistics, and procurement.
• Prepare and submit regular reports on administrative activities and performance metrics to the Head of Corporate Services.

Required Qualifications and Experience

• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• Minimum of 8 years of experience in administrative management, with at least 5 years in a supervisory role.
• Proven experience in logistics, procurement, and facility management.
• Familiarity with Nigerian labor laws and regulatory requirements related to office operations.

Skills and Competencies

• Strong organizational and multitasking abilities.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and administrative management software.
• High attention to detail and a proactive approach to problem-solving.
• Strong leadership and team management skills.

Performance Metrics

• Timely and efficient execution of administrative tasks.
• Cost-effective management of resources and facilities.
• Compliance with regulatory and organizational standards.
• High levels of employee satisfaction with administrative support.
• Accurate and up-to-date record keeping.

Guiding Principles

• Kursi has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
• Kursi is an Equal Opportunity Employer regardless of ethnicity, gender, disability, and socioeconomic background. 
• Female candidates are strong recommended to apply.