Administrative Assistant at Adexen

Duties

• Deliver exceptional office administrative responsibilities, ability to multi-task with excellent communication skills to perform a variety of clerical tasks.
• Duties of the Administrative Assistant include providing support to senior managers and employees, assisting in daily office needs and manage the company’s general administrative activities.

Responsibilities

• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information by answering questions and requests.
• Ensure operation of office equipment and maintaining equipment inventories.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Book/Organize travel arrangements for staff.
• Write letters and emails on behalf of other office staff.
• Book conference calls, rooms, taxis, couriers, hotels etc.  
• Cover the reception desk when required.
• Maintain computer and manual filing systems.
• Handle sensitive information in a confidential manner.
• Reply to email, telephone or face to face enquiries.
• Manage staff appointments.
• Maintain up-to-date employee holiday records.
• Coordinate repairs to office equipment.
• Greet and assist visitors to the office.

Desired Skills and Experience

• Bachelor degree in Social Science disclpine.
• Minimum of 3-4 years of experience in a similar role
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planningskills